Headmaster, deputy, administrator
Creating a new payment plan
... The best name for payment plan is to define the purpose of the fee - school club, Christmas trip, swimming, etc...
(school fee, payment plan, trips, school club, specific symbol)
Return payments - How to enter the account for refund
... Automatically by the system - in case that school imports the payments from bank statement
The system saves the bank account information from which was the last payment received and assigned...
(bank account information, parent, user, school, system, employee, non-refundable accounts, import from excel)
Setting the period for the school year in the canteen module
... as a school system, operates on a school year basis...
(school year, setting, canteen)
What does the "Regenerate substitution" button mean in substitution
Why does "Regenerate Substitution" appear?
You may see this button in the substitution for those days when you already had a substitution created or published, but later there was some change in the timetable that was used on that day ...
(regenerate substitution, timetable change during school year)
Quick start with payment module
... First of all we have to define school´s accounts ...
(bank account, payment plan, to create a payment plan, school fee, cantine fee, excursion)
How to enter headmaster/principal of the school
...school principal in the Agenda Online in the school settings...
How to change the school logo and school name
Log in as the administrator and start to edit the website:
You can use some of the prepared logos, but you will probably want to upload your own using the “upload file” at the bottom of the dialog:
After making changes to settings do not forget to press Apply...
How to input school holidays for the current school year?
...school holidays in the current school year is useful mainly for all class register functions to work properly...
How to set different school sections
...school, please go to Agenda Online / Code list:
repeat to set the other sections of your school (2,...
A fast way to switch between school years
... the school year switch can be found in the "Settings - school year" menu:
There is also a faster way to switch between school years...
Our school name cannot be registered
...school to create it's own EduPage site...
How to input new headmaster/principal
...school year, the change can be input to Agenda Online by the administrator...
Admin - how to add another language on the Edupage school website
...school website in different languages...
Where have my last year's courses gone?
...school year, no courses are displayed in the overview...
How to record students' attendance according to the beeps
...school, the teacher can record the students' attendance quickly, based on the students' beeps at the arrival to school...
Managing multiple schools in canteen
...schools to provide meals in their canteen to another school or vice versa - join a nearby canteen in another school...
How to add a school application for the students?
...school has electronic application module published on its website, through which applicants apply/register...
Moving data to a new school year
... Near the end of the school year or during holidays you should transfer students to a new school year...
A link between the school photo album and the news on webpage
...school photo gallery, a news item for the school webpage can easily be created at the same time...
How to access data from previous school years?
...
You can access it by choosing a different school year:
In Agenda Online...
Assignment types: Grades, Points and Percent
... It is up to your school to decide which assignment types the teachers at your school can use...
What is a school account, a personal account and how to pair them?
...school account and a personal account? A school account : the login name for the school account is usually FirstNameLastName...
How can I add standards to the topics in the plan so that they can be easily evaluated after the lesson?
...school year, a teacher creates a education plan...
School photo gallery administration
School photo album can be edited by the administrator or by a teacher with granted rights for photo album editing...
(photo gallery)
Student pick up from school module
...school" module is designed for picking up students from the after school club in the afternoon ...
How to create a school standard?
... you can create your school standards...
New boarder during the school year
Boarders->Orders&Types of payers list of all diners (pupils/teachers/guests)
How to enter the orders for new boarder
New boarder is already in Agenda...
(new boarder)
Our school uses barcodes for books
In the EduPage "Library" module, you can enter a barcode for a specific title and for individual copies of that title.
The barcode for the book title can be entered in the "Books" section.
In the row of the specific title, click "Edit" and enter the barcode...
How to display/not display grades on the report card to students and parents?
...school administrator can choose whether the grades on the report card will be displayed to logged-in students and parents...
Class register - setup for next school year
... Data base update
The administrator should update the data base of students, teachers, classes and subjects before the beginning of the school year...
Teacher How to copy the last year assignments or categories into the new school year?
...school year and use them in his new "courses"...
(copy assignments )
List of all helps for payment module
... School bank account and others settings of module...
Preparing teaching plans for the coming school year
...school year before the end of the current one, you can create your courses for the coming school year:
You will be notified by the system that the administrator has not switched to the following school year yet...
How to change the school´s bank account
...school needs to change the bank account (e...
(bank account, change of bank account, same purpose)
How to terminate dining during the school year
...2024
b) Payer type leave it to the end of the school year due to the reports
c) E cards delete the e-cards number, if you what to use the e-card for another boarder
BOARDER WITH SUSPENDED ORDERS
If a boarder has suspended orders and no longer wishes to continue dining, it is also nece...
(termination)
Workload types to be used at our school
...school, turn them off...
Administrator - Pick up from school module settings options
...
You manage the children pickup of the whole school - relevant for the "Select students: all classes" option...
Import to new school year - canteen and payments
...school year the system will remind you of the options to transfer payment plans, excess payments, arrears payments and other data about payers in the Payments module...
Parent - How to pick up my child from school
... Click the 'Student pick up from school' tile on the main page of your mobile app ...
Teacher swap/change in the middle of school year
If a teacher covers lessons for a colleague either temporarily or permanently, record the situation in the system as follows:
1. Add a new employee in Agenda online and set the beginning date of the contract.
2...
How to enable substitution viewer on the school website?
Your print settings in substitution is automatically linked with the overview on EduPage...
Payment plan with siblings discount for 'after school club'
...school club is part of your school, it is required of you to collect attendance fees from students attending the club...
How to pay school fees from EduPage mobile app
School can use the payments module to communicate school´s fees to parents...
(fee, payment plan, maturity date, variable symbol, QR code)
Class register archive - Generating reports from Class register
...school year the Class register of the whole school can be archived with one click by the administrator...
Teacher terminated employment contract
...school, it is not correct to delete their data from the database...
Setting of school bank accounts and rights in payment module
...school bank accounts for cashless payments from parents...
(payments settings, bank account, administrator - payments, administrator - canteen, visibility to payers, user rights)
How to copy a teaching plan from previous school year?
The advantage of copying plans is that all the preparations that you have assigned to the topics of the plans are also copied.
You can copy your teaching plan either when creating a course...
Change of meal prices / overhead costs during the school year
Change of meal prices are done in Types of payers Food-Price
on the right +add time range
fill start date from the new price will be valid . Do not forget to fill the end in previous range...
(prices, change)
How to print a student's report: Uganda Primary School
... you can print school reports either for a single exam or for the whole term...
How can I share my material in the school library?
...
You can see, which materials do you share
Other teachers in school can see your material, when they select standard "Find the area of figures made of unit squares"...
How to print the class register for interest groups/afterschool clubs
...school year the class registers of the interest groups can be printed via "Class register - administration"...
How to set a school defined field in the electronic application
...
Tick the "Show special fields defined by school on the application" box...
How can the students verify what they have learned at school?
... the students can test themselves at any time - at school, at home, on the bus, from what they have learned at the lesson...
Administration of several payment plans linked to one bank account - use of specific symbol
...school uses one bank account to receive payments for several payment plan there is possibility to use the specific symbols ...
(bank account, payment plan, specific symbol, payment matching, several payment plans)
Let's get started: How to input your school data into EduPage?
...
Click on the Wizard tile on the start screen or in the left menu:
Now click on School data :
For the start, add the following:
1...
Student - Where do I find my QR code for the school library?
... Show it to the librarian in the school library every time you borrow or return a book...
How to create assignment in Grade book for the whole school year
... click "Show advanced settings":
Select "whole year" in the "Term" column if the assignment is valid for the whole school year...
How to start using the Pick up from school module/Initial settings
...school" module on the main page...
Where can I check the arrivals and departures of my child from school?
Tap the "Attendance" tile on the main screen and select the Arrivals tab...
Where do I find my teaching materials from former school/place of work?
...School1 you have got your teaching preparations saved in your EduPage account...
Parent - I forgot my safety pattern for Student pick up from school module
...school module, you can reset it anytime...
The means of informing parents about events organized by the school
...school, it is desired that the students, parents and teachers are informed...
Teacher - How to set sound notifications for the Student pick up from school module
...after-school club, the teacher receives a notification in the mobile app...
Teacher - How to activate the Student pick up from school for specific students only
... This option is suitable for the school's receptionist, for instance...
Teacher - How to select which children's departures from after school club I manage. Selection options.
...school by a teacher:
1...
The meaning of credit in the School canteen module
...School canteen module
Credit in the Canteen module represents the sum of the payments paid by parents...
School Canteen - Order cancellation / order placement / changing the menu
...School Canteen module enables students and their parents to place, change or cancel the order via their EduPage account or EduPage mobile application...
How to display the calendar on the school webpage
...school webpage,
make it visible: Press the "Start" button and select the Webpage wizard...
Serving of the meal - when the school cooks
...
It is also possible to set different time periods during which the school canteen serves meals differently...
Can the school hide the grades from parents?
Administrator can choose whether the final grades are to be shown to logged parents or students...
How to display only the current students of the school
...
To display only the current students of the school, without the students with completed or discontinued studies: select "Internal students" in the "Main" menu...
Change of class teacher in the middle of school year
...school data" section...
Administration of interest groups at the beginning of school year
The courses for interest groups can be created in Edupage. Courses for interest groups should be created in a way similar to courses for other subject...
How to include a link to electronic application on the school webpage
Type in the text of your news item and then click the "Add a link" option.
Click the "Source" button.
The source of the link can be the URL address of an internet page, an EduPage module or a file. Select the Module tab...
How to backup your preparations, e.g. going to teach at different school?
... in case of leaving the school you are teaching at...
How to use the materials I have created, in the following school year
... can be used in the following school years too...
Where, in the school EduPage, do I find the administration centre of aScAttendance system ?
...school uses the aScAttendance system, the administration of the devices can be found in the school's EduPage...
Parent - how to set up the Student pick up from school module / Initial settings
...school' tile in the main page in your mobile application...
How to record student's switching class
...school year, the change has to be recorded...
Some classes are educted at school, some online and then they swap. How to adjust the settings.
...) are educated at school and other classes (e...
Parent - I do not want to receive notifications from the school at night or on the weekend
...school...
Payments module
...
Payments module enables schools and the students' parents to create an overview of fees and payments of individual students...
(payments, fees, payment plan, ID numbers, import of bank statement, automatic assignment)
How to make a copy of a card (your, school or global card)
Select the card you want to copy. Click on the "Duplicate cards" icon in the top menu.
Select the option to make a copy without grouping.
Press Done.
A copy of the card has been created and can be further edited...
Teacher - How to activate the "Student pick up from school" module for the day
...school" module, the respective icon will display in your EduPage mobile application...
How to input the educational activities into the school club class register (the scope of the interest group)
...school club or in the interest group can be input into the class register the same way as the teaching topic in a common course...
How to close the class register for classes that finish before the end of school year (graduate classes)
... To set a date for the end of school year in the reports and to seal the records in the class register select Class register/Settings in the left menu...
How to setup rights on website sections?
...
Teachers can have either partial rights to create teacher pages, edit subject page, publish schedule and substitution from the aSc Timetables on the EduPag school page, adding News, adding new photos to the school gallery, etc...
Canteen menu
... primary school, secondary school, adult - defined in part )...
(canteen, menu)
Teacher - Calendar
...school relegated events...
EduPage Inventory
...school assets in the EduPage inventory...
Select the type of webpage
...
You can use EduPage as your main school webpage, because EduPage is a full featured content management system...
Student's attendance - Registy of beeps in class register
...school uses aSc access control system together with the electronic class register, it is possible to register students' attendance with one click...
Where do I find my timetable?
...
The first view displays the up to date timetable for the current day including changes from the substitution, school events, canceled lessons, etc...
Teacher - Employee release application with a mandatory reason for absence
...school administrator permits, teachers can submit release applications via EduPage...
Teachers attendance
... departures and any abandonments of school during the day...
How to employ electronic application on a webpage other than EduPage webpage
...school webpage is other than the EduPage webpage...
How to change the contact information?
...school info/Edit contact info...
Application form - Uploading data to Agenda Online
...
All submitted applications from the school webpage can be found there...
What is aSc Substitution software good for?
...school's agenda of covering lessons for absent teachers...
How to change timetable for specific day to another day/week/term
...
If you select also "shift also following days" the software will adjust also the following days until the end of the school year...
How to set up a Grade book
...school has decided to use EduPage Grade book, please do the following steps:
1...
How to change administrator's password
... Click menu "Start" - "Basic school info" - "Change password":...
Administrator - administration of courses
... Before publishing the timetable:
At the beginning of the school year the teachers create their courses ...
Administrator - Red courses with bell sign
...
The teacher should create courses at the beginning of school year...
Administrator - How to copy divisions and groups
...
Another help - for example for schools with different specializations, when divisions in classes depend mainly on the specialization...
How to change the web page design
...school's EduPage administrator and select "Start" in the left top corner and then select Webpage wizard...
How to add or remove items in menu
...school web page can be enabled or disabled...
How to assign standards to a teaching plan?
...
If there are no standards assigned to a subject in EduPage, you can create school standards:
When editing a plan, you can assign standards here:
Or you can find the "Assign standards" button at the bottom of your plan...
Canteen module - what it offers
...
In the basic version, the module enables school :...
Administrator - How to create a course for an interest group
... Create a course for each interest group at the beginning of school year in a similar way to any other course...
How to create a course for an interest group
...
The course is only created once, at the beginning of the school year...
How to register external students to interest group
...schools...
How to set up bell times?
...School data ...
How to create accounts for teachers, students and parents
...
Then select "School data" dialog...
How to give rights on Class Register, Substitution or other module administration to a teacher?
..."school data"...
How to grant administrator rights to a teacher
... Then, select "School data"...
How to change the teacher's last name
..." in the "Basic school data" section...
Administrator - How to enter the login names for parents
... Parents from the parent account can electronically enter absence excuses, sign grades/notes, communicate with teachers, cancel children's meals in the cafeteria, pay school fees, ...
How to switch on/off push notifications in the mobile app?
... Now you can select which notification you want to receive:
Of course if you turn off many notification types, you might miss some important news from the school...
(notification)
How to solve students' attendance (absences) at the very end of the term after deadline
Schools register students' attendance up to the end of school year...
Administrator - Setting the notifications preferences for reminding parents to enter the absence note
...school allows electronic absence notes, the system will automatically notify parents to enter electronic absence notes...
Inside - Who is absent today?
...
Where to find this module?
If you are and admin or you were given the right to administer student attendance, you can find this module after logging in to Edupage under the name "Inside" on the home page
Based on beeps, this module allows you to see who is not at school yet...
Basic information on teachers' attendance
... It is a personal timetable for individual employees, including the school club teachers...
(employee attendance)
Attendance - smartbox
... the school network, i...
Attendance system - Chip tags personalisation
...
If your school distributes chip tags to all its students, you have two options...
Attendance system - opening the door
...
The school must have door suitable for opening it with this system...
How to set the right to add notices in behavior to all teachers at once
...
If, however your school prefers restricted rights mode, select Overview in the left menu and click Rights...
Administrator: How to set the grading system 1-5, 1-6, A-F etc.
... Use the following settings to set the grading system for your school...
Administrator: How to setup terms of the Grade book: halves, thirds, quarters?
...
Select which terms/semesters your school uses...
How to input a grade to certificate/report
...
The school administrator has to set the rights for you to input grades ot certificates in your courses...
How to import a teaching plan from excel/word?
... Plans from previous school years can be copied too...
Teaching plans - overview
... You can create it continuously during the school year and you will have it ready for the next year...
Plans and preparations in EduPage - OVERVIEW
... When they come home from school, in EduPage they will see a report about the taught lesson...
Where do I find my E-learning preparations after the EduPage update?
...
Materials in the new version of EduPage are not organized by key words, but by the teacing plan topics, or school/government standards...
What is the role of standards in EduPage?
... If he wants to share the material with other teachers in school, he must attach proper teaching standards to the material...
How to send a website layout draft to colleagues for comments?
...school website (for example, you're switching from a former out-of-date design to a new one), you can gradually prepare the new design, i...
Own domain
... In this case both yourschool...
How to create EduPage from aScTimetables?
... Choose some easy name that will represnt your school...
News on webpage
...
In the other settings of the news item you can set:
a) placement of the news item into the calendar
b) placement of the photos from the news item into the school photo gallery
c) if the news item is about an achievement or a school success, you can input the news item in the achievements/awards...
Electronic applications
...
To use electronic applications, please prepare and publish the electronic application form on your school webpage, where it can be filled in by the applicants...
(application, application to study)
How to adjust the layout of the application form
...
If the school wishes to collect other than the predefined information, tick the "Show special fields defined by school on the application" box...
How to upload a file to EduPage?
... You cannot upload others material on your schools EduPage...
How a user sets up a bank account information for return money payments
...school returns possible overpayments...
(payments module, payments settings, )
Payments - overview of payments for parents on the web
...
The overview is divided into 3 main section:
- "School's bank accounts (Fees)" section
- "Teachers (Fees)" section
- "Payments" section
The "School's bank accounts (Fees)" section
- Payment plans created by the school display in the first section...
(parent´s account, web, fees, bank accounts, payment plan, teacher´s payment plan, payment settings)
Class register reports archivation
...school year administrator can create archive of all electronic class register (ECR) reports...
Creating individual teachers timetables
...This feature is to be used in simple regular timetables in interest groups or after school activities...
How to input a new event into the calendar
... School event (performance, field trip, skiing training,...
How to access the list of parents' accounts
...
Search for "Basic school data"...
How to set up meal cancellation/order placement; selection from multiple menus
Schools can set their own time limit for meal cancellation/order placement/menu selection (if offering more options)...
(cancellation, multiple menu)
Administrator - How to set up a Class register
...school has decided to use the electronic class register, please follow the instructions:
1...
How to input events/lessons with class teacher en masse
...
If several classes attend a school event together with their class teachers...
How to set the process of recording absences into substitutions
...
If your school records reasons for leaving...
How to input a new teacher/staff entry via AgendaOnline
... Press "OK + New" to create a new entry:
If your teachers' data has already been input in a different school information system, you don't have to input them again...
How to import students, teachers or parents?
...School data...
Administrator - how to print list of students attending the course
...school year the teacher selects students to the course or the administrator can do this:
If an administrator needs to print a list of students, they can do so through grades...
How to set up the end of employment to a colleague and deactivate his account?
... In the newly opened tab, set up the last day the teacher worked at your school...
How to display the payments and fees to students, parents and teachers
... private schools that do not wish their fees to be visible to students)...
(visibility of payments and fees, visibility of payment plans related to specific bank account, visibility of payment plans)
Administrator's rights for Payments module
...
NEW - Payments module offers now also extended settings of user´s rights to school´s bank accounts...
(right to administration of payments module, user rights, )
Setting up automatic assignment of payments to users and payment plans
...school use the import of bank statements to record payments, it is possible to define a method of assigning received payments :
to particular users - based on the assignment attributes:
- either the variable symbol (Ref...
(variable symbol, specific symbol, information for recipient, account number, fixed assignment, flexible assignment)
How to define the user's payment ID code - variable symbol
...school bank account...
(variable symbol, ref. ID, )
Reports to print, e-mail templates, export to excel
...school can inform parents about payments...
Printing fees and payments
...)
- 'Time period' - select either the whole school year...
(print fees, print fees and payments, print settings, )
How to set the initial credit / import of data from the different software
...school is migrating from a different software to the EduPage, transferring remaining balances for meals can be done manually by entering them for the students or by importing them from an Excel file...
(initial credit, transferring data, Excel file, entered manually, )
How to record received payments in EduPage - manual input, import from excel, import from bank statement
School have to record the received payments into the system when the parents / students / boarders have paid their fees...
(manual input, excel, bank statement, )
Import of payments from bank statement
...school record payments quickly, without mistakes and with no duplicity...
(import of payments, bank statement, credit payments, debit payments)
Change of payment's assignment
...school needs to make changes in assignment of payment, e...
(payment´s assignment, change of assignment, flexible assignment, permanent assignment)
Assigning payment to multiple users
...school needs to split one payment to two or more payers because system is not able to assign this kind of payment:...
(payment can not be assigned, manual assignment, assignment to multiple users)
The meaning of credit in the Payments module
... Different credit in the payment module and in the school canteen module
The credit in the 'payments' module and the 'school canteen' module to a specific date can often vary...
Return payments - How to generate a batch payment order for the bank
...
The school can also ask the parents to do so via email - there is a template 'Refund of overpayments' in the payment module with a link to instructions ...
(batch payment, overpayments, payment plan, bank account details, credit, debit payments)
Return payments - How to record return of overpayment/payment
...
When returning overpayments for a particular payment plan (recording negative charge directly to the payment plan) it is necessary to assign the negative payment to the same payment plan, especially if the school has several bank accounts, otherwise the 'user account' may not be balanced...
(refund, returned payment, entered manually, import from bank statement, debit payments, )
How to create different overviews and export them to excel
... A school can have multiple payment plans and if checking several payment plans together, an apparent overpayment might only be an advance payment for a payment plan with maturity date after the selected time period...
Teacher - Creating a cash collection on the web
... Parent has information what, how much and until when to pay and sends money to school...
(cash collection, web, teacher´s payment plan, cinema, workbooks, photo shooting)
Teacher - Creating a cash collection in the mobile application
... Parents will receive notification about new cash collection and they can send money to the school by student...
(mobile application, cash collection, collection, excursion, cinema, photo shooting)
Teacher - creating a payment plan via the Registration module - even for students from other courses
... the teacher does not have a course created for these students) - they have an option to create and manage a payment plan with payments directed to a school account...
(payment plan, registration, manage actions, modifications)
How to delete/restore a user in Payments module
... Deleting a user is possible just for the user who does not have any payments recorded in the given school year - whether received, returned or transferred balances from the previous school year (initial credit)...
(delete a user, deleted user, restore a user, )
How to add user rights for an employee in Canteen module
...
It is strongly advised against having multiple school employees working under the administrator login...
(rights, employee, canteen)
How to assign types of payers to boarders
... Primary school), 'Period' and 'Add more users' (3...
How to assign orders - when and how boarders eat
... for the period from the beginning of the school year with the default 'Menu A' (2...
Different menus for different groups of boarders, (e.g. diet menu)
...
First of all, the school year has to be set...
Payment for canteen
... "Canteen"
- 'Fees' - choose the period - we recommend the entire school year
(if you choose to generate charges only to the current month...
Bad payers - automatic suspension of orders by system
...
RECOMMENDATIONS FOR BEGINNING:
Using this automatic function makes sense only after the school has completed all other settings for the proper functioning of the canteen and payments for meals; especially:
Automatic suspension of orders is not intended to terminate meal provision...
(bad payers, suspenion )
Bad payers - automatic renewal of orders by system
... Therefore, a boarder whose orders were interrupted will again have the option to order/cancel meals if they have paid the meal fees (it doesn't make sense for a school not using EduPage meal payment features)...
(bad payers, renewal)
How to delete/renew boarder in the canteen
... they have no payments recorded in the payment module - whether received, refunded, or transferred balances from the previous school year (initial credit)...
(delete boarder, renew boarder)
Summary of orders (both quantities and a list of names) and sharing for an external food supplier.
...school doesn't directly prepare meals and an external supplier delivers food to you, it's useful for them to be able to check the quantities of ordered meals themselves...
(external food supplier , summary)
Hardware for the canteen
...
- When using a different card/tag, it must be recorded in the school information system which individual has which chip number (one person may use multiple cards/chip tags)...
(hardware, canteen)
How to delete a student from a database?
...school, you should first end their studies:
If it is necessary to delete this student from the database for the current year, you can delete their account...
How to end a student's studies
...
If you want to end studies for the whole class, you can do so in Agenda Online:
The student will be crossed out and won't proceed to the following school year...
Student card
...
- indicates data valid in the current school year...
How to print a student's report?
...school is using the Grades module for keeping records of students' marks and grades, you can print them easily logged in as an administrator or a teacher using the international student's report template...
Events in substitution
...school's calendar for some classes, with supervising teachers
it will automatically appear in daily substitution...
TimeTables
What does the "Regenerate substitution" button mean in substitution
Why does "Regenerate Substitution" appear?
You may see this button in the substitution for those days when you already had a substitution created or published, but later there was some change in the timetable that was used on that day ...
(regenerate substitution, timetable change during school year)
Export to Smartschool
...Smartschool ...
(Smartschool)
Can I remove 0. lesson? We are starting with 1. lesson.
...school is not using 0...
How to print timetables with school's logo
...school's logo on every printed timetable, you can add it in print preview - Design - Print logo - Browse and select the path to the image file with your school's logo...
Print different bell times for teachers
...school has different bell times for different parts of the school, then the software tries to guess which bells shall be printed for each teacher...
What happens when I change school type?
...school type combo box...
Printing different bell times for school sections/days
...
In case you have diffent bells in some parts of the school or on some days...
(different bells, different times)
Student's can select/request courses at our school
...
Most school do not need to input students in order to create schedule...
How many timetables can be published during a school year?
...school year, however for one day only one timetable can be official ...
How to publish another timetable in case of change during the school year
...
Please, see this help topic: Substitution online
In case that there were changes in your timetable during a school year, which refer to specific date (e...
Children can come to the school on second period, but only once per week
1. First you need to allow that students can arrive on the second period:
2...
We have different recess times in parts of school. How to input it? (Solution1)
...schools that use different recess times for various parts of school, e...
We have different recess times in parts of school. How to input it? (Solution 2)
...School - Bell Times/Rename periods" you can create more bells and specify that they are valid for some classes...
(different bells, different times)
Education block - allow some classes to come later or to leave school earlier.
...
This automatic teaching block calculation is good for most of the schools...
(manually set educational block,)
Basic data
... Name of your school
2...
The children cannot finish after 8th period, there is no bus after period 8 on our school...
...school after 8th period...
We use 7 days cycle in timetable but we need a free weekends (online).
...school uses other than basic 5 days cycle in timetable - let's say 7 days - then after publishing such timetable, the edupage automatically assign last two days as "Saturday and Sunday"...
Print-out designs
... You can also modify any design and create your own, customized for your school with your school's logo , address headers and all the information you might need on the printouts because your education ministery requires it...
We need Day 1, Day 2... rather then Monday - Friday
...School :...
What are classes (grade levels).
... with mostly the same timetable during a school year ...
Education block - Checking of gaps in class timetables
... For most schools this automatic education block works well, but in some cases this automatic fails and education block needs to be set manually...
Avoid single lesson after lunch break.
... Question : On our school students have 6 or 7 periods in a day...
Our school works in two shifts, some classes come in the morning, some in the afternoon
... then you simply need to modify the time-off of the classes:
You may need to raise the number of periods per day in menu Main/School...
At least one lesson per week has to be in certain classroom
... Fitness gym with specific equipment in the school basement)...
Lesson can be only once per week in certain classroom
...school...
Concentrate groups of lessons into fewer classrooms
... You can add this constaint that will specify that only 2 of these 3 laboratoris can be used on each day, for example to reduce cleaning costs:
Of course the above is more or less equivalent to removing one Lab from the school...
What does "Apply to" mean in the cardrelationships?
...
Lets suppose you specify condition max 1 Math or Geom per day:
Now lets see what each apply to option will mean:
Apply Globally
There can be max 1 Math or Geom lesson per day in whole school...
Max one history lesson on 6th position in each class (solution 2)
... If you for example use Apply globally the software will allow only one history on 6th or 7th in the whole school...
Windows (gaps) in teachers timetables
...schools the teachers complain about the "windows" in their timetable...
We need one free Math teacher for every period in week
... when there are 5 Math teachers in your school and you wish to ensure that there always be at least one of these teachers free on every period (e...
We need two free teachers on each period to make sure we have enough teachers for substitutions
...
So if you have 30 teachers at your school and you want to make sure there are always 2 free, you put max 28 teachers on one period...
Our teachers have substitution duty lessons, we need min 2 at each period
...
Note:
In some schools this solution is not applicable because it requires you to define how many times each teacher shall have substitution duty...
Teacher cannot teacher more than 3 consecutive periods in one class
... If you use for example Apply globally, then there could not be 3 conscutive lessons in the whole school...
Filter function
... A popup appears where you can select some advanced filters, like show only double lessons or show only lessons that have only one section:
So if the school wants to create a timetable by hand from the scratch, they can filter only lessons with one section only and start with these...
Analyze the timetable by Extended tests
...3 on the above picture
- the time-offs of classes are always included, because in general these are non negotiable so it doesn't help much when the software says it is possible to generate your timetable with Friday 7th period, when your school is closed already...
What does the complexity of generation mean?
...
For many schools this option will find a good timetable and they will have no need to use more complex and usually slower generations...
Advisor - No lessons for certain period
...
For example this school has forbid all subjects to be on 4th period:
This is however a problem in the default settings where a student cannot have a gap in his/her timetable...
Advisor - Different number of lessons for groups
... Of course this can be perfectly legitimate situation on some schools, but many times it is a mistake in data input and the advisor tries to warn you about this...
Advisor - Lessons of different length
...
If both situations are ok for your school, then it is better to leave the decision on the generation...
Advisor - More lessons than days
...
However for some schools this is not exactly what was needed, there can be two problems with this input...
Advisor - Teachers have many blocked days
...
Lets say you have small school with 2 classes 1...
Advisor - These teachers have to teach in too many classes at the same time
... that we have small school with 9 subjects, 3 classes and 8 teachers...
Blocked part of the day
...
Note:
- on some schools it might be worth considering this:...
How to remove all custom texts? Some texts in the printouts are wrong, what can I do?
... For example when you used the last years data to create a schedule for the new school year, then the custom texts can get out of date...
How to register the software?
...com is fully functional and you can create your school's timetable with it...
Modifying the structure of the printouts
... This is very useful for schools that have the same schedule each day during the semester...
How to print report for Monday AND Tuesday only?
... Go to Days dialog box via "School - Rename days" ...
How to print reports for DayA/DayB? (available in version 2009)
...school has DayA/DayB timetable, you can define these special days in the Day definition dialog, see above...
What is room supervision and how to input it?
...schools, children need to be supervised by a teachers during a break times in particular areas of the school (e...
Choosing teachers for room supervision.
... Their colors indicate this:
Green - means that teacher is teaching in nearby classroom (in the relation with selected room for supervision)
Blue - means that teacher is teaching in some other classroom (not nearby, so it can be on the totally opposite end of the school's building)
White - ...
Export to XML
...school...
Synchronization with database
...school administration software (or other timetable files)...
Import from XML
...school...
How to merge two timetable files into one
... This is handy if you and your colleagues have prepared different timetable files for different part of your school - e...
What’s new in version 2019
... The absent teacher’s doesn’t need to scramble time at the end of the school year to finish all the required topics:
More info
14...
What’s new in version 2018
... Once the timetable is ready, you can upload it back to online version and then let your headmaster do some small timetable tweaks during the school year in the online version...
What’s new in version 2016
... It asks some basic questions about your school, and will then customize the software options to better suit your school...
What's new in version 2014
... If your school uses substitutions each teacher/student that has smartphone will receive automatic notification when the substitution was changed...
What’s new in version 2020
... For the small changes during the school year – the online version is much more convenient...
Homework preparation
... You can specify this individually for every class:
This way you can balance the time students need to spend preparing for school every day...
Can I set the number of lessons per day?
... You can set the maximum number of lessons per day in the menu Main - School - Periods per day ...
How to input buildings
... Click the Add button and in new dialog input the title and short for each building your school uses...
Transfers between buildings
... Class has to be in one building during the whole day - this means, that class (and students) can't transfer between buildings during the day (this is common on most schools, therefore this option is set as default)...
How can I print breaks between lessons?
...
In menu: School - Bell times/Rename periods - select the break - Edit open the dialog with Break's details...
Typical situation: Physical education joined boys and girls from two classes:
... another teacher has girls from two classes:
Use the button Joint classes for this:
If the school has many boys, they have to create two groups of boys...
How to rename the period and specify its duration (Bell times)
...
Use the menu: School - Bell times/Rename periods , then select the period and use the Edit button...
(period's edit, belltimes, start, end, period's lenght, change times, change bells, duration, duration of a period, period duration, bells times)
We have different bells on some days.
...schools have an abbreviated teaching (usually in Fridays) or simply some periods have different timing (start-end) on some days...
Adding and Editing a lesson
... Weeks/terms - If your school runs in other than one week cycle (two or more) then you can assign the lesson into all weeks on the same positions or only into one week (particular or any week) to be on different positions
11...
How to combine lessons of two divisions of class on one position?
...school to combine lessons of different divisions on one position...
Custom fields
...
For example: if you need to input and print for each teacher his or her school position, you can go to teacher's custom fields:
And in here you can press the button Add and create a new custom field called 'Position'...
How can I specify class main teacher?
... who is responsible for the class during the school year...
(class teacher)
How to assign lessons to classrooms?
...school has a limited number of classrooms and we need to check classroom availability during timetable creation...
Creating a new or opening existing timetable
... All the demo files are timetables from real schools...
Can I reuse last year data?
...
Then you can add new data and remove data that is not valid for the upcoming school year...
Students from the entire grade are divided into groups
...schools all students from all classes in the same grade are often divided into groups according their level in particular subject (e...
0.5 lessons
...schools, there are some lessons with length half of period...
Periods of varying lengths + subjects in minutes per week (Canada)
...school have periods of varying lengths you can go to Menu Options/Customize the software...
What is 0th period (zero period)?
... If you for example have shortage of special classrooms it may help you in ask the kids to come once per week earlier to the school...
We also teach on Saturdays = We have 6 days cycle.
..."School - Number of days"...
Two week timetable
...school, you have two options how to input this into the program:
Option 1 - weekly timetables
For each lesson you can specify exactly in which week it should take a place...
How can I define weeks?
...school has different timetables on odd and even weeks (sometimes called week "A" and week "B"), you can simply define that you have two or more weeks in this way:
Then for each lesson, you can specify in which week it can be...
How to create a timetable for more than 5 days?
..."School - Number of days" it is possible to set the timetable to be for more days than just 5 days (e...
Can I rename the days?
...
You can change the names of the days in main menu School - Rename days - select the day and click the Edit button:
For each day you can specify the long name and abbreviation
You can simply switch to numbered days - "Day1, Day2,...
Multi term timetables
...
How can I specify lesson is only on odd/week A?
If your school has different timetable on odd and even weeks (sometimes called weekA and weekB, you can simply define that you have two weeks:
Then for each lesson, you can say in which week it can be...
How can I rename days?
...
The software allows you to define your day names and short names in case you want to change the defaults:
If your school has 2 different days Day A and Day B where DayA is Monday, Wednesday and Friday and Day B is Tuesday and Thursday...
Lesson grid overview
...school on single screen...
(lessongrid)
Contract planning in Lesson grid
...
- Teacher's approbation (green strip) - if teacher belongs to selected subject's approbation,
- Teacher teaches in class (blue strip) - if teacher has already some lessons in selected class,
- Previous timetable (red strip) - if teacher taught this lesson in previous school year to the sam...
Max different buildings per day (#58)
...A can be in no more than 2 different buildings in a day for every subject :
This mean, that if you have more school's building, program can choose the classrooms for lessons only from two buildings...
Timetable files - making backups, problems opening files, etc...
... Or consult some computer experienced person on your school to help you find the file on your PC...
Teacher
How to input school holidays for the current school year?
...school holidays in the current school year is useful mainly for all class register functions to work properly...
Teacher - login
...school administrator...
Teacher - class register - school without aScTimetables
...school doesn't use the aScTimetables, you can add your own lesson by clicking "Add lesson"
This way you can add all the lessons you teach on that day...
Administrator - How to create a course for school club
...The school club can be entered in EduPage...
How do I access test results from previous school years?
...school year in the bottom left corner in the Results tab...
Teacher - How to create a course for a school club
...Create a course for school club at the beginning of school year in the following way:
Log in to EduPage and press the Course button in the top menu...
How to copy courses from the previous school year to the current one
...school's EduPage to new school year, the teachers do not see any of their courses after login to EduPage...
Teacher - Class register - first steps
...If your school uses aScTimetables, your timetable for the relevant day displays...
How can a teacher check if he is behind or forward with the topics in the plan?
...
Interpretation of the numbers:
Remaining lessons:
When creating a course at the beginning of school year, a teacher can state the number of lessons per week...
Several teachers take turns teaching in one school club department. How to create a course
...school club department it is important to add them into the course...
Teacher - Why do I not see the course for school club/interest group in class register?
...school club and interest groups in the class register, it is important to add them into your personal timetable...
How to publish question groups to the school library
...
Tick the "Select all" tickbox again and then click the "publish to school library" icon...
How to excuse students' absences due to school representation automatically
... or a group of students represent school in a competition and do not attend that day's classes...
Teacher - How to prepare a plan for a school club
...school club in the top left corner of your EduPage...
Student switches students' group in the course of the school year
...school year...
Can the students groups be copied from the previous school year?
... You can copy student group of another course in this class from the current or previous school years...
Registration to field trips, seminars, courses and other activities
...school to easily administrate registration to various school events as elective seminars, trips, excursions, etc...
Teacher release application and sickness notification
...school administrator permitted it, teachers can submit applications via EduPage...
What is a course? How to create it?
...
If you have a teaching plan from previous school year or you if you teach parallel classes, you can choose "Make a copy of the plan"...
Divided and joined classes
...school year...
Courses with bell icon
...school year the teachers has to create courses they teach...
How do I know if the parents' accounts are valid?
... The parent presented the school with an invalid e-mail address or a typing error was done during e-mail address transcription into EduPage...
Attendance of students
... Click the students icon and press OK to confirm:
If your school uses the aScAttendance system linked with the Class register, the arrival time is displayed directly in the Class register...
Class teacher - How to enable electronic absence notes
...
Education - Attendance (students) - Attendance School year - Enable/disable electronic absence notes
Absence notes can be input only by parents via their parents' EduPage account...
How to check the absence note submission date
...school year in the left menu, and select a particular student...
How to create a Personal EduPage account
...school provides you with login data to your EduPage account...
Administrator/teacher - switching between teacher's and administrator's accounts
...schools one of the teachers is also the EduPage administrator...
Warning sign next to course name in Electronic Class register
... Follow the instructions:
If you experience a different problem, please consult your EduPage school administrator...
Class register in EduPage mobile application
... If your school uses aScTimetables, your timetable for the specific day will display...
Parents
How can I delete the account?
...school
If your account was created by the school, you need to ask the school to delete the account...
My child enrolled to a new school. I can't see him in the app.
...school, the parent should supply the school with the same e-mail address for a parent account for each school...
How to obtain parent access to EduPage
...school...
What is the difference between parent and student account?
...
If you have provided your school with your e-mail address, the school create your parent account...
How to log in to EduPage as parent with one or several children
...school...
Parents with more than one child
...school, the children can be grouped into one parent account...
Parent - how to add my other child to the app?
...school / schools using EduPage, you can have them all in your app parent account and switch between them...
Parents can view a summary of excused and unexcused absences of their child
... The parents can better manage their child's school attendance...
Parents - How to enter electronic absence note into EduPage
... Select the date of absence, lessons if the student was absent for only part of the school day...
How a parent can change the password on their child's EduPage account
... there is no need to request their login details from the school...
Students
Student - How to log in to EduPage mobile application
...school...
Login - student
...school year...
I can't remember my EduPage password. How do I reset it?
... if they provided the school with their email address, they can change their password by clicking on the "I do not know the login name or password"...
(forgotten password, I don't know my password, I can't remember my password)
Overview about your school - Headmaster, deputy, administrator
Administrator - overview
Presentation Administrator - overview
On this page the administrator can see an overview of the basic information about education, rights, etc...
Administrator - how to change settings of the course
In the left menu, select Overview and then Courses.
If you click an course, you can change the course settings.
Now you can see or change the course settings...
Administrator - Approving courses
In the Courses Overview, the administrator has an option to mark the courses he has checked as approved. It is information for the administrator, indicating courses that have been checked...
Administrator - Divisions Overview
In this overview the administrator can reveal possible problems with divisions .
They are indicated with red color .
(Note: Green color does not indicate that the students have been divided into the groups correctly...
Administrator - Course with divided class
Division of students to groups can be done only in one place in the updated version of EduPage. Division can be done when creating a course. Generally the teachers create their own lessons. If needed, the administrator can create courses for the teachers...
Overview - students
In the Students overview administrator can see students division in courses. This tool is useful for divided lessons.
If the students from one class divide for some lessons (for example languages) and a student is not listed in any of the groups, an orange warning sign displays in that course...
Overview - plans
In plans overview green color indicates, a plan has been created for this course. At the same time it displays the percentage of plan already taught.
The red color indicates a course with no plan created in EduPage...
How to restore deleted course (with teacher's plan)
The teacher (or administrator) may delete the course with teacher's plan and preparations by mistake.
In this case the course can be restored as follows:
In the left menu, select the "Plans and Preparations" and the "Browse plans" view...
User rights - Overview
The administrator can access the User rights overview by clicking "Overview" in the left menu and selecting "User rights".
The administrator can see an overview of all teachers, and the user rights they have been granted...
Overview - grades
In this view administrator can see an overview of how teachers enter students' grades. Green box indicates that each student has been awarded at least one grade. Red box indicates that there is at least one student in the course with no grade. Orange box indicates a grade entered without the course...
Rights to grades
These are the rights to view/enter grades in gradebook. Rights are linked to "official courses". If a teacher creates an official course, they can enter grades. It is not necessary for the administrator to set their rights elsewhere...
Overview - absence notes
In this report administrator can see, which class teachers accept electronic absence notes.
The "Absence notes from parents" column tells you about the number of absence notes that parents have given...
Overview - standards
In the Standards view, the administrator can see if teachers use standards in their plans. Green color indicates standards have been assigned in official courses. Red color indicates that the teacher does not have standards assigned to their plan (maybe there is no plan - check in the Plans view)...
Overview - works
In the Works view the administrator can see the number of assigned tests, homeworks, projects. The number shows how many works the teacher has assigned...
Overview - accounts
In the accounts view administrator can see how many students have an EduPage account and how many students have a parent with an EduPage account.
The boxes are green if each student has at least one parent with an account in EduPage...
Administrator - plans
...Here you can find overview of the school courses and other related usefull information...
Administrator - standards
... Most school subjects in primary and secondary schools have state defined standards...
Administrator - courses
List of helps for courses administration:
...
Administrator - Overview of assignments
The administrator has an overview of assignments the teachers assign to students, such as homeworks, tests or projects. Select "Results" in the left menu. Then select "Browse assignations"...
How to hide empty rows and columns in admin overview
...
Administrator - overview of teachers' work on EduPage
If necessary, the EduPage administrator can prepare a report on the work of teachers on EduPage, i.e. an overview of the assignment and evaluation of materials, communication with students etc.
Press the Start button in the upper left corner of the EduPage page...
Administrator - overview of teachers' work on EduPage
=I am new...
Student pick up from school - Interest groups
Teacher - where to see which parent sent Student pick up requests and how do I send the child to the gatehouse?
...
You can see the number of children requested to be sent to the reception area in the green notification on the main screen of EduPage and in the 'Waiting to leave' list directly in the 'Student pick up from school' module...
Changes during the school year - Basic school data
How to change the teacher's last name
Insert text here ....
Changes during the school year - Boarders
How to end (shorten) unlimited period for orders for more boarders
... Temporally fall exclusively within the current school year...
End of study or employment
When the end date is set in Agenda the name will be in grey and crossed.
HOW TO FIND BOARDERS WHO LEFT
Above the list of boarders find icon 'Grid'...