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TimeTables

1 How can I print days in columns and periods in rows?
... More complex solution is via "Modify structure" button - you can drag the columns and rows to change the width or height of columns or rows...

(Print preview, Global settings)

1 I want to change the header above printed timetable
...to Print Preview, then click icon General Settints...

(Print preview, Global settings)

1 I want to print also teachers' names in timetable printout/ need bigger font size
... Go to Print - Print preview ...

(font size, print,)

1 Print date or remark bellow timetable
By default the software prints date of last change in the bottom left corner of the timetable...

(Print preview, Global settings)

1 Download & Installation of PC version
... Wait until the download is finished and then click to Open it and then Run the installation process...

1 Class time off
...A attends a holy mass every Wednesday's morning, or children have to stand every Friday afternoon on honor guard at the monument of your famous national poet, you can disable these such possitions in the timetable...

1 Divisions
... divisions consisting of 3 groups according to the skill level or other criteria: Division 3: 1st Third / 2nd Third / 3rd Third Division 4: Beginners / Intermediate Division 5: English students / German students Again...

1 Class lessons
...to the class via Classes - select the class - click Lessons ...

1 Class - constraints
... The dialog "Class details" will appear: In this dialog you can: A: You can allow the class to arrive on second period...

1 What are classes (grade levels).
... For understanding divisions and groups - please see these: Individual students (grammar and high schools) For certain schedules it is necessary to input individual students ...

1 How to specify when a class can have a lunch?
... you don't need to care about entering lunch in the program...

1 Subject's classrooms
... The second option is to use the button "Set for all lessons of this subject" ...

1 Time-off
...to prepísať všeobecne + prelinkovať na ostatné články,kde sa to používa - otáznikové pozície, dve smeny v rozvrhu, overovanie...

1 How to specify that class can have max one 7th lesson or max one 0lesson?
... This can be done in Class's details: Complex solution: The simple solution cannot be used if you want to specify two conditions...

1 Education block - allow some classes to come later or to leave school earlier.
... So the automatic lessons distribution decides that this class has to have 6-8 lessons each day...

(manually set educational block,)

1 Can I set the min/maximum number of lessons per day for one class?
...to set min/max lessons per day for each class...

1 Education block - Checking of gaps in class timetables
... Education block is term used to describe time range when some class has to have education...

1 Avoid single lesson after lunch break.
... We do not want to have single period after lunch break...

1 Both groups have to finish the education at the same time!
... However if some teacher has to go to lunch with children then this behaviour is probably not acceptable for you, because you will need two teachers for escorting children to lunch each day(one for each group)...

1 What does the warning 'The entered timetable is probably not complete' mean?
...to create a timetable for each class that starts with 1st lesson...

1 How to apply constraints to whole grades
... Let's take a case, when you wish to specify constraints, that all "Music" lessons from each grade must be placed on the same day in the week ...

1 Class can have max 2 gaps per day
... See this article for more information: However if you need to have gaps in classes timetables, but you wish to minimize them to max 2 free periods in a day, you can do so in this way: 1...

1 Children can come to the school on second period, but only once per week
... First you need to allow that students can arrive on the second period: 2...

1 Our school works in two shifts, some classes come in the morning, some in the afternoon
... then you simply need to modify the time-off of the classes: You may need to raise the number of periods per day in menu Main/School...

1 Optimizing the room usage for students
... The software allows you to input several constraints to improve the usage of the rooms, depending on what is important to you: 1...

1 At least one lesson per week has to be in certain classroom
... Generally you want the kids to be always in the Big Gym classroom, but you know this is not possible...

1 We have 3 lessons per week and they shall be in the same classroom
... Biology lesson can be in BioLab1 or BioLab2 or BioLab3, the generator can choose one, but it has to be the same room for all 3 biology lessons...

1 Lesson can be only once per week in certain classroom
... Unfortunatelly these are not enough to accomodate all your Physical Education lessons, so in some cases you allow the Gym to be in the cellar in the basement...

1 Reducing the room usage
...shall help you to achieve the room assigment that is acceptable from the timetabling point of view...

1 GymRoom can only be used 4 days per week(GymRoom has to be free on 3 afternoons)
If you specify only the afternoon lessons in the timeoff map, then the constraint will only count days where the classroom is used in the afternoon. So you can specify for example max 2 on afternoon lesson, this would mean that the classroom is free on 3 afternoons per week...

1 Concentrate groups of lessons into fewer classrooms
... You can add this constaint that will specify that only 2 of these 3 laboratoris can be used on each day, for example to reduce cleaning costs: Of course the above is more or less equivalent to removing one Lab from the school...

1 Student has to finish Biology before he can attend Biology practice
...to complete certain course(subject) before he can start with another you can use one of the following cardrelationships:...

1 Subject has to be in consecutive weeks/terms
...to be in 2 consecutive terms(it cannot be in term 1 and then in term4) you can input this cardrelationship: So you define that lesson as 2 times in "Any term" and add the above constraint...

1 Two subjects have to be at the same time in both weeks/terms
... However if you want them to be on the same time in each week, because teachers might swap kids, you can create this cardrelationship: Basivally this will say there can be max 2 periods per all weeks...

1 Is it possible to prevent two specific lessons from being taught simultaneously?
You can prevent two lessons from being taught simultenously by adding some resource (teacher/class/classroom) that is required by both lessons. If for example Math and Physics are taught by the same teacher, or they must be in the same classroom then this will happen automatically...

1 Groups have to start at the same time
... If you need two subjects from different classes, please see: Now: how to make sure two groups start at the same time: Please check this picture...

1 The children cannot finish after 8th period, there is no bus after period 8 on our school...
... The have to finish either after 7th or 9th...

1 I have double and single lessons but doubles cannot be on Monday
... You do not want that double to be on Monday or on Wednesday...

1 Maximum one planning time lesson per day
... Using the advanced cardrelationship you can specify that teacher can have max 1 planning time lesson per day: Take care to specify the correct values:...

1 Biology in 5A has to be only on Wednesday (or Biology cannot be on Wednesday)
...to be just on one day you can use this cardrelationship: Basically it says you want 0 periods of biology in 5A on the marked days ...

1 What does "Apply to" mean in the cardrelationships?
...to tak, ze si zoberies jeden priklad kde vyberies /konkr/ ucitelov, triedy a predmety a postupne opises ako jednotlive "apply" pristupuju k kontrole platnosti podmienky...

1 How can I define that teacher can have max 3 consecutive periods(but he can have 2 doubles)
...to define that each teacher can have max 4 consecutive lessons:...

1 Double lesson cannot be over certain breaks
...to define breaks between lessons...

1 Double lesson cannot be on Monday (specific days/periods/part of the day)
...) (or other required possitions, where you do not want your lessons to be) ...

1 Checking room capacity
...- if you are using seminars(courses) you do not need to...

1 Max one history lesson on 6th-7th position in each class (solution 1)
...to be on question marked positions...

1 Max one history lesson on 6th position in each class (solution 2)
...Do not forget to set "apply to selected subjects in selected classes"...

1 Distribution of subject over the week
... program tries to distribute subject in class's timetable equaly over the week...

1 I do not want my geography to be on Friday and then on Monday
... So if you do not want to have the lesson on Friday and then on Monday you have to define an advanced cardrelationship...

1 I want subject in one class to be on the same positions as subject in another class
...to have Math lessons in 5...

1 What if 2 specific subjects must be taught simultaneously?
... You do not have to specify this...

1 I need subject Math to be on the same position in classes 5.A and 5.B
...to menu - Specification/Card relationships/Add...

1 Spreading lessons on different periods each day
... I don't want all the math lessons to be at first period each day...

1 I want to have Math lessons in a class on the same period every day
... Advanced usage: In some cases you might need to use the advanced cardrelationship...

1 I need subject Geography to be last lesson on a day in classes 5.A, 5.B, 5.C...
You can specify this with card relationship: ...

1 Modifying the default card distribution per week for the subject
... The more the slider is to the right the more evenly the subject is distributed within a week...

1 I want just one PE/Art/Drama lesson per day
... and make sure you use "Apply to Classes"...

1 I have Geography two times per week. It shall not be on consecutive days.
... Then change the Default carddistribution over the week to "Ideal/No Consecutiive days": Then: -if you have this subject 2 times per week it not placed on two consecutive days...

1 How can I define lessons that can be outside teaching block(in the afternoon)?
...to be in the afternoon you can add this cardrelationship: Now the selected subjects can for example be on 8th period, while normal teaching ends at 5th period...

1 There can be two maths on one day, but not consecutivelly
... If these cannot be one behind another you need to add this advanced cardrelationship: Notes: - make sure you select the appropriate subjects, if you for example already have double lesson from that subject, they will not be placed...

1 There can be two math lessons on one day, but they need to be placed consecutivelly
... In this case you can tell the software to place these consecutivelly: Add a new cardrelationships and select entries marked by red color: The green color is optional, if for example you have 6 math lessons, the software will by default spread them on 5 days(one day will have two lessons)...

1 Biology cannot be on the day after Chemistry
...-you can use the map bellow to specify that for example class cannot have biology in the morning when it had chemistry in the afternoon on the previous day...

1 Double lessons must be before single lessons
... How to input this?...

1 Biology has to be in the afternoon in certain classes and in the morning in other classes
... If you do not want to affect all lessons, you can leave the timeoff empty and define advanced cardrelationships like: The cardrelationship says that there can be max 0 - meaning no biology lesson on the marked periods in the selected classes(5a/5b)...

1 5A has to have Biology right before or after biology in 5B (the two classes have to have biology lesson on consecutive periods)
...to input two cardrelationships for this: 1...

1 We have teacher who teaches only 2 days per week and it doesn't matter which
... Program will then choose the most suitable days within the given number: Note: If you specified days precisely, be careful not to specify other teachers similarly...

1 Windows (gaps) in teachers timetables
... Because of these "gap=free periods", they have to stay in the school with no lesson and they can't leave because they have other lessons later...

1 Teacher is teaching 2 lessons per week in class 5A but both are in the afternoon.
...to balance the lessons so that if teacher is teaching only two or three lessons in one class they shall not be placed every time late in the day...

1 We need one free Math teacher for every period in week
... when there are 5 Math teachers in your school and you wish to ensure that there always be at least one of these teachers free on every period (e...

1 How could be distributed the first/last lessons for all teachers in equality?
... Example for first lesson: You have to set for all teachers constraint "Max number of first period lessons" as advanced card relationship, see picture: Same way you can input "Max number of last period lessons"...

1 Our class teachers always have to teach the 1st lesson
... See these articles: However if the teacher teaches more subjects or they have double and single lessons , then it is better not to lock these cards, but rather specify it in the Class - Constraints ...

1 Our teachers cannot teach more than 6 lessons consecutively
...If this value is set to 6 then your teachers cannot teach from the 1st to 7th period in a row, but they can teach 1st and 2nd, then pause and then from 4th to 8th...

1 How to specify a teacher can teach only one 7th lesson
... Using the check box you can tell the algorithm to consider the question marked count per day...

1 How to specify min and max lesson teacher shall have on one day?
...- you can specify to not to check these values on the Saturdays/Sundays...

1 We have 10 day timetable (two weeks), I want to spread teacher's lessons equally into these 2 weeks
... To prevent this, you have to define advanced card relationship that defines max lessons teacher can teach on the first 5 days (first week):...

1 How to ensure lunch break for teachers
...to make sure that every teacher has at least one period free during lunch time for lunch, you can input it this way: Example: Lunch between periods 3-5...

1 Two teachers cannot teach at the same time
...to specify this kind of constraint, since most cases are solved by the fact that the teachers have to use the same room or they teach the same group of students...

1 Teacher cannot teach 4th in Grade 5 and 5th lessons in Grade 6
... You need to use cardrelationship:...

1 Teacher must have some lessons in the morning
... that each teacher has to have at least one lesson on periods 1,2,3: Notes: - you can of course change the time map to better reflect your definition of morning...

1 We need two free teachers on each period to make sure we have enough teachers for substitutions
... So if you have 30 teachers at your school and you want to make sure there are always 2 free, you put max 28 teachers on one period...

1 Teacher cannot teach both in the morning and in the afternoon
...Apply it to teachers - so that it is checked for each teacher indivdually and mark the the two timeoffs the corresponding periods...

1 Our teachers have substitution duty lessons, we need min 2 at each period
... which we strongly recommend to you - see this topic: 1...

1 Teacher cannot teach in two different classes in one day
... teacher cannot teach in 5A and 5B in the same day: If you have more classes you will need to add more cardrelationships, depending on what you really need...

1 Teacher can teach max 2 periods per day in one class
... It is important to correctly select the apply to comobobox...

1 Two teachers are teaching together, but only 3 times per week out of 5 lessons (lessons with assistant)
... Notes: - if you use the same subjet in both lessons, then the software automatically tries to distribute these 5 lessons equally over the week, in this case one period per day...

1 Teacher cannot teacher more than 3 consecutive periods in one class
...Please note the: Apply to selected teacher's classes...

1 How to ensure that teacher starts teaching with 1st or 2nd period (he cannot start later than 2nd)
... when you for example have much more teacher's than classes there will not be enough early positions to place all the teachers...

1 Working with timetable - general information
... Click here to select the class, right click to show class's options...

1 Control panel
... The tabs, located at the bottom of the Panel of not-placed cards are used to define displayed cards: First icon displays all not-placed cards Remaining icons display cards of the selected class, teacher, subject or classroom...

1 Moving the cards manually
... The class the card belongs to is displayed in green ...

1 Removing placed cards from the timetable
... You can remove a placed cards from the timetable in this way: 1: One-by-one (single selection) a - Click on that card to select it...

1 Right-click on card or free positions
... It will be moved to the control panel among all unplaced cards...

1 Locked cards
... If there are at least two ways how to place some card, then it is better to explain the generator where the cards might go...

1 Working with classrooms
... So the below described functions are only necessary when you want to rearange the classrooms:...

1 Custom views
... However Custom views allow you to effectively divide entire timetable into smaller and more easy readable parts...

1 Right-click on row headers
... You can quickly check for broken constraints or card relationships linked to specified item...

1 Undoing and restoring operations
... It is not possible to Undo changes in the contracts...

1 Classroom view
... So for example the following picture shows you that you can easily move physical education for 8H from Small to Big gym room: The cards shown in the control panel are either cards that are not yet placed in the timetable or cards that are placed but they do not have a classroom assigned yet...

1 Filter function
... A popup appears where you can select some advanced filters, like show only double lessons or show only lessons that have only one section: So if the school wants to create a timetable by hand from the scratch, they can filter only lessons with one section only and start with these...

1 Working with days in the main view
... usually from Monday to Friday...

1 We have the same timetable each day in given term or week
...to see in 5 columns at them main screen...

1 Quick modification of the onscreen view
... It means, that after you save or load the timetable again, this setup will reset to its default values...

1 What happens when I change school type?
... If you have inputted students they must be assigned to the seminar groups(sections) before the generation and they remain in the assigned group during the generation...

1 What does the stripes on the cards mean?
...to indicate:...

1 Why to test the timetable?
... it needs to pass the basic test...

(basic test)

1 Test says there is some problem. What next?
... it will report the item which was not able to generate and it will offer you some options that will help you to find and resolve the problem: CHECK and FIX this problem - program will show you the part of the timetable that it has generated and give you the card that it can't generate...

1 Checking and Fixing example
... Test shows us what it was able to achieve and also gives us the card it was not able to put into the timetable...

1 Testing multiple classes/teachers at once
...to corresponding view (Whole/Teachers/Classrooms/Subjects/Students)...

1 Generate draft timetable
...to try to generate draft...

1 How can I test just some lessons, for example all double lessons or all PE lessons
...to try to test if you can put some group of lessons into the timetable...

1 Analyze the timetable by generation
... On some timetables this may help to quickly identify some errors in the input or some bottlenecks that simply cannot be scheduled and had to be fixed before generating the whole timetable...

1 Analyze the timetable by Extended tests
...to test your timetable but the full generation still fails, this feature might help you pinpoint smaller part of your timetable that is still not possible to generate...

1 Starting the generation
... it is a good idea to test it every time before the generation...

1 What does the complexity of generation mean?
... Normal Complexity This option is good for initial generations, where you want to check if your timetable is good inputted and generate-able...

1 Constraints relaxation
...to partially violate some constraints in order to fully generate the timetable...

1 A good way to generate your timetable
...Here are some 'best practice' procedures to follow when generating your timetable: 1...

1 What does the dialog displayed while the generation is in progress mean?
... It also shows how many cards the software was unable to put into the timetable...

1 Generation has finished and the program tells me it had to relax some constraints.
...It simply means that computer was able to put all lessons into the timetable but it had to relax some of your constraints...

1 Can I force the generator to place certain lesson on certain position?
... Locked cards are marked with small stripe in the lower right corner: If you click right mouse button you can specify also the clasroom for this lesson: IMPORTANT: try to avoid locking lessons unless really necessary...

1 Multiprocessor generation (dual-core...)
... In case of dual-core processor computer, this processor "contains" two separate processors inside, so it is theoretically capable to do twice as much work in parallel...

1 Testing was sucessfull, but the generation fails
... Try to generate on higher complexity 2...

1 What happens when I cancel the generation?
... If you have relaxation allowed it generates until all cards are placed, but may need to break some constraints...

1 Cloud generator
...to help you generate your timetable...

1 Verification of timetable
...to verify the created timetable...

1 Class XY contains a window
... You can change the MUST and CAN have section by changing the education block manually and allowing students to come later or leave earlier...

1 Divided cards are placed on too many positions in class XY
...to problem Program automatically counts for every division how many positions can be fully occupied with its lessons ... If you place cards from division on more such positions than can be fully occupied, program reports this error...

1 Verify just one class/teachers/subject
...to show problems of just one class or teachers in the current timetable you can right click on its/his row headers and select "Verification"...

1 Advisor - Overbooked class/teacher/room
... For example, this teacher has to teach 5 periods per week in 10 different classes...

1 Advisor - No lessons for certain period
... For example this school has forbid all subjects to be on 4th period: This is however a problem in the default settings where a student cannot have a gap in his/her timetable...

1 Advisor - Different number of lessons for groups
... Of course this can be perfectly legitimate situation on some schools, but many times it is a mistake in data input and the advisor tries to warn you about this...

1 Advisor - Lessons of different length
...to input double and single lessons of the same subjects...

1 Advisor - More lessons than days
... the software will try to put at least 1 Math lesson on each day...

1 Advisor - Teachers have many blocked days
... However many times if you block different teacher on different days, the timetable may become impossible to generate...

1 Advisor - special classrooms are not defined
... Each group can either stay in the the homeclassroom, or can go to the teacher's room: But when you forget to define the rooms for your teacher, the result is that both groups can only stay in the homeclassroom - in other words these two lessons cannot be on the same period, because they require...

1 Advisor - These teachers have to teach in too many classes at the same time
... Then we want to create some free lessons for teachers...

1 Blocked part of the day
...to block any part of the day to any number of objects in the timetable ... In most real life situations this is not what the user wanted to input, so the software reports this as a warning...

1 How to print in color and define colors in printouts
... If you leave default option "automatic" , the cards in reports for individual classes...

1 How can I print Lecturer or Professor instead of Teacher?
Simply click right mouse button on the text and type the desired text: ...

1 Print teachers' contracts
...export the contracts to MS Excel...

1 How to remove all custom texts? Some texts in the printouts are wrong, what can I do?
...to change the texts in the printed timetable...

1 How can I print timetable for individual students
... then you will be able to select the printing report "Timetable for each student" ...

1 How can I select what printout will be printed?
... You can also use the remaining icons to modify this selected report...

1 I want to have periods running from top to bottom, not from left to right
... Go to global settings and choose that lessons shall go to top from bottom: All the printouts will be changed accordingly...

1 How to print lessongrid?
...to Print Preview...

1 How to print wallposters, for example 3x2 papers
...reports:...

1 Customizing printouts
...to fully customize your printouts...

1 I want to print also classroom/teacher/subject for each lesson
... you can right click on any card and you can modify what shall be printed on this card: You can check if you want to print subject, class, teacher, classroom and for each object you can also specify position of each element...

1 Printing pictures of subjects
... Then you can specify for each class if you want to print subject pictures or not...

1 Can I load a custom printout settings from another timetable?
...Note that this only applies to timetable printout settings...

1 How can I set the width of the lines?
...to print preview...

1 I want to print summary timetable of teachers with teachers' colors
... However you can go to Print preview and use the button Colors: Then you can select which color you want to use...

1 How can I define Extra columns?
For each printout you can define several additional columns or rows. Just click on Extra columns/rows and new window will be displayed. Click on firs row for columns or rows and choose one of available option. Set also Header text and width of column (or high of row)...

1 Printing multiple timetables on one page
... This can be good to save paper when printing timetables for students or classes...

1 How to register the software?
...You do not need to register the online version ... export and gain access to the online functions (see all features here: www ... email from us...

1 How to print only certain classes or teachers?
... Here you can specify for each type of the objects allowed values that you want to see in the printouts...

1 Modify the heights of rows or widths of columns
... header and footer: In some reports, you can also drag the FIRST line that divides the first row or column ... Why only in some reports? Because a report be set to fit to page width or page height...

1 Modifying the structure of the printouts
... You can change the look of these reports ... Typical example might be to modify the report for each class or students, so that it doesn’t show days/periods but rather terms/periods...

1 How to print report for Monday AND Tuesday only?
... At first you have to create combinations of days you wish to print...

1 How to print reports for DayA/DayB? (available in version 2009)
... Then all you have to do is to make sure in the filter you have selected entry DayA or DayB: The program will then print your lessons accordingly...

1 How can I print summary timetables for teachers/classes/classrooms?
...to print preview and in the marked combobox, select your report...

1 How to print room supervision in teacher's and classroom's timetable?
... In the menu Print Preview -> Global Settings , you can select if you want to print the room supervisions in individual and/or in summary timetables (it includes also reports "wallpapers")...

1 Is it possible to print consecutive single lessons as one lesson?
... Notes: - this applies to printouts only...

1 Printing different bell times for school sections/days
... In case you have diffent bells in some parts of the school or on some days, then you can print the bell time directly on the cards, right click on them in the print preview and select that you want to print the bells on cards: Then...

(different bells, different times)

1 Printing weekly timetables
... Top part of the row shows week A, bottom part shows week B: Setup 1 If you want to print each week on separate paper, go to "Modify structure" and add "Weeks" into headers: Then software will print one week on one sheet of paper...

1 How can I print bell times in timetable header?
The default bell times can be printed by right clicking on the lesson number in print preview and allowing this option "Print time intervals" : See also: ...

1 Print the color only in the left part of the cell
...to print the timetable in full color you can print the color of teacher only in the left part of each lesson:...

1 Print different bell times for teachers
... then the software tries to guess which bells shall be printed for each teacher...

1 How to print timetables with school's logo
...to print also school's logo on every printed timetable, you can add it in print preview - Design - Print logo - Browse and select the path to the image file with your school's logo...

1 Print-out designs
...to completely customize your printouts...

1 How to apply a print design
...to PrintPreview and display the class, teacher or classroom to which you want to change a design...

1 Print legends below timetables
... First you have to create your own design: Then apply it to the selected classes or teachers and press right mouse button to Edit the design : Once you have your own design you can add legends to it...

1 How to add class name, classteacher, homeclassroom to my print design
... Add new design object to your design using right mouse click and selecting menu "Add object"...

1 I want to print different texts for each teacher. Do I have to create design for each teacher?
... You just need to create one template and use custom fields ...

1 What is room supervision and how to input it?
... children need to be supervised by a teachers during a break times in particular areas of the school (e...

1 Design object properties
... backround and pictures: Please note that the text allows you to define replacable parts...

1 How can I modify the print-out design?
... Click to select an object and drag it to another location 2...

1 I get error message: design file is missing on this computer
... You can either copy the whole folder c:\timetables\designs\designname from one PC to another...

1 Choosing teachers for room supervision.
... it is necessary to create all duties in this way: Then you can choose a teacher for room supervision by clicking on supervision time in "Room supervision" view...

1 Generate room supervision
... This generator will try to optimize duty's timetable according to the criteria...

1 Is it possible to have two teachers supervising one room?
... If you wish to specify the exact areas, it is better to create separate "classrooms"...

1 Can I define min/max supervisions for the teachers?
... If you do not want to limit teacher, just leave the fields blank...

1 How can I export duties timetable? (available only in the offline version for Windows)
...export the generated supervisions into the XML file ... Then program asks you, if you wish to open the file directly in Excel (if it installed on your PC), or you wish to save the new file on your PC...

1 Can I export the lessons, teachers, subjects to MS Excel?
...export the data you have inputted to MS Excel...

1 Export to XML
...aSc Timetables can export data into "aSc Timetables XML" file ... When you have this file finished, email it to us and we will include it in standard installation of aSc Timetables...

1 Export limited to max 10 cards/lessons
... Save your timetable to online version and export: PC windows version: In some export functions (e ... You can ask for it via email to support@asc...

1 Importing from Clipboard (MS Excel)
...to import your data from almost any other program ... These steps will describe how to transfer data from MS Excel but same method can be used with other programs too...

1 Synchronization with database
...export) its data with database of some partner school administration software (or other timetable files) ... Your task here is to review or change actions 8 for each row in both lists...

1 Import from XML
... You need to write your data into this format ... It is a good start with implementing export from you school's system into this format ... Example: <teachers options=" customfield1:Email " columns="id...

1 ID numbers in import/export
...When exporting from aSc Timetables to XML file, you may get exported id numbers looking like *1, *2, *3...

1 Import sections from clipboard(Excel)
... Open your excel file and select the data, then press CTRL-C: You can use this excel file for tests, or you can add your data into this excel file...

1 Import students' course(seminar) selections from clipboard(Excel) - Method 1
... Open your excel file and select the data, press CTRL-C: You can use this excel file for tests, or you can add your data into this excel file...

1 Import students' course(seminar) selections from clipboard(Excel) - Method 2
...to import the students and their seminar choices from program MS Excel...

1 How to merge two timetable files into one
... one file for Primary classes and one for Secondary classes - and now you need to merge those two files into one for publishing to Edupage, or for using in Substitution online...

1 Swap two days in timetable
... due to some reasons, you just need to swap two days...

1 Delete all unplaced cards
... but there are still some cards that are not placed in timetable and you want to remove all those cards from timetable completely, you can do it this way: Go to menu Options -> Advanced ...

1 I need to move all lessons within a day
...to go to menu Options - Advanced ...

(move lessons, advanced functions)

1 How can I swap all the lessons from one period to another
...to just swap lessons between periods, it is not necessary to do it manually "one-by-one" card...

1 Temporary subjects - quickly add extra activities for teachers into their schedule
... but you want to add them AFTER the timetable is created, you can use "temporary subjects" ...

1 Local backup
... it's copy is saved to the local backup storage on your PC...

1 What’s new in version 2016
... The software will find and warn you about critical issues that need to be fixed before the generation...

1 What's new in version 2007
...First of all we would like to thank you for your ongoing support...

1 What’s new in version 2009
...The timetable can handle all the tasks needed to build the timetables based on students...

1 What's new in version 2008
... aSc TimeTables are now used in 114 countries and we are very glad to receive many praises ... Imports and exports The software now features simplified XML import/export...

1 What's new in version 2010
... Everything is secured, hosted on aSc Servers, so that you do not need to maintain your web-server to get these new features ... Improved export to HTML/Flash The export to Flash have been extended ... You can now export the supervisions into customizabled excel document: ... you can send emails/SMS to the teachers doing substitutions...

1 What's new in version 2013
... we would like to thank you all our users for the support and interest we receive ... Simplified Import from Excel/Clipboard It shall be now much easier to import basic data as well as lessons into the software...

1 What's new in version 2012
...to thank all the schools using the software for the ongoing trust and feedback we receive ... Better reports The reporting component now allows for more complicated reports with custom designs...

1 What's new in version 2014
... This year we have focused mainly on helping you to find the possible problems in the timetable input...

1 What's new in version 2015
... It is important for us to make the software better...

1 What’s new in version 2017
...Draft generation was extended to better help you identify possible problems in your timetables ... The system now sends target push notifications - no need to send SMS or emails...

1 What’s new in version 2018
... that’s correct - it is now possible to create the timetable from your browser ... No more USB, shared folders, emails...

1 What’s new in version 2020
... The software uses all the available cores and in this version we have improved the communication between the cores to better utilize the power if your computer...

1 What are seminar/course lessons for?
... So instead of groups from divisions, it is important to know every student's request for (elective) subjects and input them into the software alongside with students names ...

(seminars, courses, students generator)

1 How can I input individual students
... See: Before adding students , it is necessary to create the classes , because each student must be assigned to exactly one class ... and optional information such as email or phone number...

1 How can I input students picks
... If you have already created the groups (sections) for selected seminar and this student's class, then you will be able to also assign student into specific group directly in this step...

1 How to create sections of courses for subjects
... If you want courses to be separate for each grade, use just one class (grade) and then create new sections from the course for another class (grade) again in the same way...

1 How to input seminar lessons
... please see following article to fully understand the main difference between the common lesson (for entire class or group) and the seminar lesson : Note If you have already added the students and their requests...

1 Working with Seminar lessons in your timetable.
...to the regular cards but there are few differences: The first difference is in the way of displaying the cards...

1 How can I assign students to groups manually
...to groups during the generation...

1 Function "Rearranging students in seminar groups
...to place some seminar card to position where already some seminar cards are placed and the only reason why it is not possible to place card to this position is that some students belonging to this seminar have education at this time...

1 I cannot see seminar lessons in class's timetable
... The solution of this situation is either to sign some student from this class to this seminar or erase this lesson from teacher's contract...

1 Max students for certain seminar lesson
...to input max number of students that can be assigned to given seminar (section)...

1 How to generate timetable with students
... The advantage is that this is not two phase solution, when adding a students into sections, the software might actually move the sections to different position to satisfy more students choices...

1 The student’s timetable view
... We place it to 3rd period...

1 Pending students view
... You can see the unrealized choices, try to put them in or check the gaps...

1 Student can have max 3 gaps per day
... First you need to allow discontinout layout so that the software can create the gaps...

1 Printing individual student's timetables
... go to print preview and select report "TimeTable for each Student": Now the software will print only those seminars(course) that this students has picked...

1 How can I display capacities and students counts on the cards?
... It is possible to display also room capacity...

1 Student choices - Importance
... You can set the importance for each individual request by right click: Or you can set the importance to all requests of certain subject...

1 Student's can select/request courses at our school
... nejak to tam zahrň a toto vymaž, alebo prerob na iny článok - že v rozvhru môžu byť kombinované rôzne prístupy rozdeľovania študentov - teda, cele triedy, delené hodiny, semináre...

Headmaster, deputy, administrator

1 Electronic applications
... Go to the list of all available modules and find the special Electronic application module...

(application, application to study)

1 How to display the payments and fees to students, parents and teachers
...to set up the visibility of payments for different groups of users and for different bank accounts/cash payments...

(visibility of payments and fees, visibility of payment plans related to specific bank account, visibility of payment plans)

1 Administrator's rights for Payments module
... Log in as the administrator to award administrator's rights to an employee...

(right to administration of payments module, user rights, )

1 Modifications of payment plans
...to create a modification of a payment plan for students, who pay a different amount (e...

(how to add a modification, assign a modification)

1 Printing fees and payments
...to print reports...

(print fees, print fees and payments, print settings, )

1 How to set the initial credit / import of data from the different software
...to the EduPage ... transferring remaining balances for meals can be done manually by entering them for the students or by importing them from an Excel file...

(initial credit, transferring data, Excel file, entered manually, )

1 How to record received payments in EduPage - manual input, import from excel, import from bank statement
...to record the received payments into the system when the parents / students / boarders have paid their fees ... There are several means of recording incoming paymnets: manual input Import - Excel Import - bank statement For detailed instructions on how to input the payment manually or import from excel, please see ...

(manual input, excel, bank statement, )

1 Assigning payment to multiple users
...to split one payment to two or more payers because system is not able to assign this kind of payment:...

(payment can not be assigned, manual assignment, assignment to multiple users)

1 Return payments - How to enter the account for refund
... post office, sports club) there is need to set up also non-refundable accounts to avoid the situation that money will be refunded to the wrong account (e ... via import from excel...

(bank account information, parent, user, school, system, employee, non-refundable accounts, import from excel)

1 Setting of school bank accounts and rights in payment module
...to define school bank accounts for cashless payments from parents ... to create own email templates, to edit payment plans related to this account, etc...

(payments settings, bank account, administrator - payments, administrator - canteen, visibility to payers, user rights)

1 Quick start with payment module
... First of all we have to define school´s accounts ...

(bank account, payment plan, to create a payment plan, school fee, cantine fee, excursion)

1 How to arrange subjects on a report/certificate?
If the order of subjects appearing on a report matters, you can arrange them in the Pedagogical documentation section of the Education module. You can pick which subjects should appear and in what order by clicking on Setup subjects on certificates ...

(report, reports, certificate, certificates, subjects, order)

1 How to add payments manually - en bloc in payment plan
...to add payments manually (e ... you do not have bank statement or excel table) you can make it directly in payment plan...

(payments, to add manually, cash payment, check, bank transfer, initial credit, internal transfer)

1 How to enter the different fee for each user in one payment plan
...to ... There is need to have prepared the table in Excel with the header (user/name, class and fee)...

(payment plan, different fee, import of fees, Excel)

1 How to save time when assigning subjects to classes?
... then you just need to set the order in which the subjects will be printed...

(report, reports, certificate, certificates, subjects, order)

1 How to access the list of parents' accounts
... The username to parent EduPage account is the parent's email address, unless the background color indicates different...

1 What is aSc Substitution software good for?
...to help you with everyday school's agenda of covering lessons for absent teachers ... No need to send emails...

1 How to access online substitution
... You must be logged as administrator or as a teacher with user's rights to do substitution administration...

1 How to organize teaching preparations in EduPage
... to the relevant topic in the plan...

1 Where can the teacher see the students results during an interactive lesson?
... To evaluate the answers, press the green button in the lower part of the screen...

1 How can a student with unknown EduPage login data connect to the interactive lesson?
...to the interactive lesson, the students have to be logged in to their EduPage accounts...

1 Operating elements of the interactive lesson
... Please, see instructions: Description of presentation operating elements in mobile application: In the EduPage mobile application apart from using arrows you can swipe your finger to move to the next slide in the presentation...

1 How do students connect to interactive lesson?
... Clicking this notification connects the students to the interactive lesson...

1 Various approaches to running an interactive lesson
... Option 1: The teacher connects their notebook to the projector with a connecting cable...

1 Interactive lesson
...EduPage interactive lessons enable the teacher to captivate the students attention and engage them in the topic...

1 How to print out the Agreement on personal data processing (GDPR)
... Press the Start button in the top left corner, select the Security tab and click GDPR...

1 What's new in Online substitutions
... All you need is user's rights to admininstration of Substitution given by administrator and login to edupage app...

1 Inputting absent teachers
... classes are absent or some rooms cannot be used due to an exams or special events...

1 Defining reasons for absence
... You can select specific reason in "New absent" dialog for each teacher: Note: The program can create a monthly summary reports of all absent teachers and their reasons for absence...

1 Is it possible to use both online and local version?
... So, if you make a substitutions for Monday in the online version, you can do substitution in local version on Tuesday and still publish it to the online version ... So if you are using both, or if you switch from local to online version in the middle of the year, then you have to do the reports and summary statistics in the online version...

1 When are the changes in Online Substitution published to the webpage
... This gives you time to finish the changes so that you can be sure that unfinished data are not shown to public...

1 How to change timetable for specific day to another day/week/term
...to another day/week/term...

1 How to specify that Class/Group is missing the whole day
...When class is missing you have an option to specify which group of the class is missing in the second combobox...

1 Teacher details
... this teacher has to be ready to be called ... The software then reports how many overtime lessons the teacher did...

1 Creating a remark for each substitution.
... This can be used to let the students and the teachers to know some other information...

1 Creating a remark for one day
... where you can specify some more instructions to students and teachers or where you can write down some very complicated swaps ... Go to menu "Main - Tools" : Then your remark will be dispalyed in dayily substitution reports for teachers and students...

1 Approbation
... Just go to menu Settings - Approbation and use a button Add : You can write there the name and abbreviation of the approbation or it will be defined on the base of your selected subject automatically...

1 Long time absence
... you can set all lessons to be substituted with only one teacher...

1 Teacher's absence on supervisions
... but he is able to do his/her supervisions duty during breaks, you can uncheck, if teacher's absence concern also breaks before, between, and after teacher's absent periods...

1 Copy duties
... There you can choose your targeted timetable (into which you wish to copy these duties), then Select "Tools" - "Copy: Duties and time-off" ...

1 Move the lesson
...to have a lesson to be taught, but move it to another day, then right-click on the line with this lesson and from context menu select "Move" ...

1 Send notifications about substitutions
... In new window you can see the list of all persons, to whom notifications had been sent...

1 Moved, replaced and swapped lessons.
... it is sometimes more practical to move, swap or replace some of his lessons...

1 How to change the lesson in selected day if nobody is missing?
...to edit a particular lesson, e...

1 How can I remove the substitution?
... If some teacher is missing and he is teaching certain lesson, you have to do something...

1 Instructions to substituting teacher via application
... missing teacher will be immediately notified in his mobile application to leave instructions for substituting teacher...

1 Supervisions substitution
... wnich need to be substituted...

1 Generate the substitutions for one day
... that it is better to use the classic mechanism to select the substituting teacher one by one...

1 How can I create new lesson in Substitutions
...to create a new lesson, you can do it in menu "Main - Tools - Add new lesson" : The "Add new lesson" dialog will appear...

1 How can I cancel the lesson
... you wish to cancel from list of all lessons and in substitution window, which will appear, select "Cancelled" ...

1 What is shown in the top right corner?
... Yellow - this is the lesson to be substituted...

1 How to set teachers right for Adminsitration of substitution
... but you do not wish to give them the full access, you can allow them access only into this module...

1 Substitution collisions
... For example you may really want a teacher to teach 2 classes in two different room in an emergency...

1 How to set up a Grade book
...to use EduPage Grade book, please do the following steps: 1...

1 Administrator: Basic view
... if you want to know when was a grade deleted or by whom...

1 How to login to EduPage as administrator?
...into your browser...

1 How to set the right to add notices in behavior to all teachers at once
...to enter/view grades...

1 Administrator: How to set the grading system 1-5, 1-6, A-F etc.
... 1 to 5, A to F, or you can define your own grading scale...

1 Can the school hide the grades from parents?
...to be shown to logged parents or students...

1 Our school name cannot be registered
...to create it's own EduPage site...

1 How to change administrator's password
...to change the administrators or teacher's password: 1...

1 Administrator - administration of courses
... The Overview offers an easy way to identify potential problems with courses...

1 Administrator - how to change settings of the course
In the left menu, select Overview and then Courses. If you click an course, you can change the course settings. Now you can see or change the course settings...

1 Administrator - Course with divided class
...to groups can be done only in one place in the updated version of EduPage...

1 Administrator - Red courses with bell sign
... If the teacher cannot create the courses, the administrator is allowed to create the courses for them...

1 Administrator - How to copy divisions and groups
... For example: We want the division of students in class 2 to be the same as in class 11...

1 Administrator - Approving courses
... the administrator has an option to mark the courses he has checked as approved...

1 Administrator - Divisions Overview
... EduPage is not able to check, if the selected students should attend the course ... Let's look at at this situation in sexta B class, where the system reports potential problem: In some cases the same division is used for several subjects...

1 User rights - Overview
... Tick the rights you wish to be displayed in the overview...

(user rights, overview of user rights)

1 Overview - standards
... Red color indicates that the teacher does not have standards assigned to their plan (maybe there is no plan - check in the Plans view)...

Parents

1 How to create a recipients' group
... In the future, if you intend to send a message to this group of recipients, click on the Select recipients icon and roll to the end of the list of predefined groups...

(send message to group, send message to multiple users)

Students

1 How to create a recipients' group
... In the future, if you intend to send a message to this group of recipients, click on the Select recipients icon and roll to the end of the list of predefined groups...

(send message to group, send message to multiple users)

1 Student - How to submit HW with attached file
... Log in to your EduPage account...

1 Student - What does "Play online" in the test or homework mean?
If you have been assigned a test or homework with the "Play online" information displayed, click the message and select "Play material". The test or homework can either be elaborated online, or it contains a study material...

Teacher

1 How to delete a course
... Select to delete this course in the left bottom corner...

Printouts and exports - Substitutions / cover

1 Improvements in the substitution overview
... It shows not only the substitution "teacher for teacher" but also events, the teachers take part in and due to which they cannot be present at their original lessons...

Preparations - Plans, preparations, standards

1 E-learning
... The materials can be assigned to students: EduPage evaluates the students answers...

1 How to start with e-learning?
...to start using the EduPage e-learning module, the following steps must be taken: 1...

1 The advantages of EduPage Preparations
... Preparations can be: a) your text notes on the topic - you can see all the bullet points you want to lecture the students about and in which order ... They won't email you or call their classmates to ask what curriculum they missed...

Reports - Headmaster, deputy, administrator

1 Class register reports archivation
... Near each class there is a button with which you can choose which reports you want to archive for that class: When you select reports for all classes...

1 Class register archive - Generating reports from Class register
... At any given time during the school year the class register can be generated to a report ... It can be saved to pdf file or printed: Note: Reports generated in this way are generated by class and they are not archived automatically...

1 How can I print results from action?
...The results will be exported to a spreadsheet where you can print them...

1 Teacher - attendance students. Report.
... It is possible to generate attendance report for only one or several students, or other reports...

1 How do I view/print a list of students with selected data?
First, select the columns you need in the print report: In the View -> Quick Print tab, select the print options: Show the print preview, where you can choose e.g. font size, layout - landscape/portrait. You can also adjust the column width in the preview...

1 How to export a list of students in Agenda online
... you can export the current view to CSV or XLSX formats...

How to organize teaching materials in EduPage - Preparations

1 Plans and preparations in EduPage - OVERVIEW
... You do not need to enter curriculum in class register at a start of a lesson...

1 How to access preparations in class register?
... you can see how many preparations you have to selected topic...

1 Quick way to your plan and preparations via timetable
If you click on an lesson in your timetable, the system will set you up in the course plan and preparations...

1 Saving material to preparations while creating it
... The test, presentation or card will automatically ataach to the selected topic...

1 Why add preparations to the topics of the plan?
... Organizing your materials according to the topics of your plan brings you the following benefits: Benefits for teachers: 1...

1 How to assign materials from 'My library' section to specific course plan?
... In time there are plenty of them, it becomes not easy to orientate oneself in it...

1 Categorizing teaching materials from My library to a plan by drag-and-drop
...to any plan can be displayed by clicking on the "Not assigned to any plan" button...

1 How to add materials from My library to the topics of the teaching plan
... It is good to move them to the topics of your plan...

1 Synchronizing preparations in similar plans
... The same preparations will be attached to topics in similar plans...

1 Where do I find my E-learning preparations after the EduPage update?
...to topics in a plan can be found in their original location...

1 How to add material to preparations or to preparations of another course
...to the preparation of another course - for example, if you are teaching parallel classes and you want to have the material in preparation for each of the classes...

1 How to add teaching materials from My library to the teaching standards
... Tick the materials you want to attach to the standard...

1 Marking materials as "Basic curriculum" or "Advanced curriculum"
...to have materials divided into those that cover the basic curriculum and those that are beyond the basic curriculum - for example, exercises for clever pupils...

1 How to use the materials I have created, in the following school year
... That's why we recommend categorizing materials to relevant topics in the plan ... If you don't have your teaching plan in EduPage yet, you can create it or copy it or import it from excel: It is possible to categorize your preparations by government/school standards...

1 How to copy preparations from another teaching plan
...to copy them...

1 How to copy the content of My library to a different EduPage
...to copy a teaching plan from a different EduPage together with the teaching materials ... please follow these instructions: Click on the sorting icon and then click on the "Export to a different account" option...

1 How can one plan be shared and used by multiple teachers? (Team teaching)
... In "Plan settings", you can select multiple teachers to teach this course...

1 How to transfer uncategorized materials in your plan to a specific topic
... The cards that have been categorized to individual topics will display when you click on a specific topic in the plan...

1 How to remove cards from a topic in the plan or from uncategorized cards
...to a plan by mistake, it can be either removed or deleted...

1 How to assign material to standards?
... Check the material you want to include in the standards...

1 How to assign material to standards?
...to...

Assign materials to students - Preparations

1 How to assign a material (e.g. presentation) to students?
...to the 6...

1 How to assign created questions to students?
...to be assigned to students...

1 Assign tab - description
... preparations and standards Blue: assign material to another class (create a new assignation) Pink: you just want to prepare a material and don't want to assign it to any class yet Purple: creating an event (written exam) and announcing the date of the written exam Orange: Do you want to pr...

1 How to add existing test to another class
... you want to reuse...

1 How do the students access materials prepared for them by the teachers?
...to access the materials about a specific study topic prepared for them by the teacher: 1...

1 How to properly assign materials to students for online learning?
... In EduPage, a teacher can prepare a presentation for the students, or assign a study material to them...

1 How to assign material only to some students
...to assign a project or a presentation not to the whole class, but to some students only...

1 Assigning homework/test over again to selected students
...to assign a teching material (test, homework) again to selected students: Click the "Results" tab in the top menu...

1 How to assign students a test again / return it for rework?
...to students, set a time limit for students to take the test, and limited the number of attempts to 1...

1 How to prepare a test for future use, without immediate assignment to students
To prepare a test for future use, select the "Do not create an assignment yet" option in the "Assign" tab and save your changes...

1 Messaging about assigned material (HW, test, project, etc.)
... The teacher will see the student's question in the list of notifications attached to the assigned homework...

1 How can the students verify what they have learned at school?
...to each topic of their plan, the students can test themselves at any time - at school, at home, on the bus, from what they have learned at the lesson...

How to create new material? - Preparations

1 Creating new materials
... Choose what type of material you want to create: In EduPage Plans and preparations environment, we distinguish two types of preparations: Material Card Material means a test, homework, presentation, or project...

1 What is a card?
... We distinguish two types of cards: 1) "test question" type of cards 2) "the presentation cards" - one card corresponds to one presentation slide "Test Question" card When you have prepared cards with test questions, it's easy to prepare a test...

1 How to attach file or image to my preparations
... Or you can simply drag and drop a file to this first card in preparations...

1 How to insert more than one image
...into the card via the black + sign...

1 How to adjust image size in a question or presentation card
... Image size can be adjusted by inserting another image next to the first one...

1 How to enter picture into question
...You can insert the image in the tab below or to the right of the existing content...

1 How do I add audio file to my preparations
... to which you want to add an audio file...

1 How to send to students a sound file that can be downloaded
... In this mode it is possible to download the sound file...

1 What is the size limit and what types of files can be uploaded to EduPage?
...to EduPage by a teacher or by a student is 50 MB...

1 How to make material invisible for students?
...to make invisible for students...

1 How to insert internet link to a card?
... Insert the link and press the green tick icon to save changes...

1 How to add a video to your preparations
...to your preparations, please follow these instructions: 1...

1 How to create card with table in preparations
Press red + in the bottom right corner and select "Text Card". Click on the card, a yellow + appears at the bottom. Select a table. You can set the number of rows and columns of the table either in the right pane (Table options) or through the + buttons. Choose the border style...

1 How to make a copy of a card (your, school or global card)
...to copy...

1 How to enter mathematical symbols in questions?
... Instructions for use of LaTeX can be found on the Internet, for example here: KaTeX supported symbols Mathematical expressions to be displayed in a line between the text must be enclosed in two dollars, for instance: $x^3 = 9$ ... excel expressions insert a backslash before the dollar sign: \$...

1 How to copy question?
... Press CTRL+V (paste) on the place, you want to copy the question...

1 How to input chemical compounds
... Chemical formulas to be displayed in a line of text, have to be enclosed in dollar signs and curly brackets \ce, tj...

1 How to restore data lost during creating a new card
... Return to cards editing as soon as it is possible...

1 How to insert a Lottie animation into a card?
EduPage supports vector Lottie animations. First, create a text card. Then click on the yellow + at the bottom or right of the card. Select Lottie animation. Select JSON with animation as source...

1 How to add notes to a plan topic?
...to the topic of the plan you want to take notes on...

Reports - Reports

1 How do I print a class report and other reports?
...top menu, then Print / Export ... From the Print Reports menu, choose Class Report...

1 How can I print my plan
... Your plan will be exported to Excell, from which you can print it...

1 How to print list of students
... If you wish to print a list of students from multiple courses click Select and indicate the desired courses...

1 How to print the list of students attending an interest group
... Click the service key icon and then click the "Print / Export" text ... You have two print reports to choose from: a report with or without a class...

1 How to print notices students from my class?
...Select grades in the top menu, then Print / Export and select Notices of students from the list of reports...

1 Work report
...to demonstrate to the school management their activity - creating, assigning and evaluating teaching materials, the EduPage system can generate such a report...

Import to new school year - Payments

1 Import to new school year - canteen and payments
...to transfer payment plans, excess payments, arrears payments and other data about payers in the Payments module ... user rights in the payment module - templates of emails - terminated users - it is possible to import data for terminated users (senior grade users...