TimeTables

 How can I print days in columns and periods in rows?
By default the software prints individual schedules for teachers, classes or classrooms using days as rows and periods as columns. You can switch this as shown on this picture: Note: - this is the quickest way...

(Print preview, Global settings)

 I want to change the header above printed timetable
You can go to Print Preview, then click icon General Settints...

(Print preview, Global settings)

 I want to print also teachers' names in timetable printout/ need bigger font size
You can customize what is printed on each card: 1. Go to Print - Print preview. 2. Use the right mouse button on the desired card: 3. Check what shall be printed: The same aproach can be used to specify texts also in individual timetables...

(font size, print,)

 Print date or remark bellow timetable
By default the software prints date of last change in the bottom left corner of the timetable...

(Print preview, Global settings)

 Download & Installation of PC version
You can always download the latest version of aSc TimeTables from our web page: 1. Open http://www.aScTimeTables.com and choose your country. 2. Click Download: 3. Download installation file for Windows computers. 4...

 Class time off
By clicking on Time off... you can specify when a particular class can or cannot have the lessons. For example, if class 8...

 Divisions
Each class can be divided into multiple divisions. Each division can divide the Class into unlimited number of groups: When creating a lesson, you always specify a group for this lesson. For example Physical education - 2 times per week for the group Boys...

 Class lessons
You can display all lessons assigned to the class via Classes - select the class - click Lessons. You can sort the list according each column - simply click on its header...

 Class - constraints
For each class you can set core constraints. In dialog "Classes", select the class and click on the button "Constrains". The dialog "Class details" will appear: In this dialog you can: A: You can allow the class to arrive on second period...

 What are classes (grade levels).
In aSc Timetables by "the class" we understand a group of students, with mostly the same timetable during a school year . E.g. - all students in the 5th grade are divided into six classes - 5A, 5B, 5C, 5D, 5E, 5F...

 How to specify when a class can have a lunch?
If your students have the lunch during break between 5th and 6th period or if all your students can have their lunch after their lessons, you don't need to care about entering lunch in the program. If all classes have lunch during 6th period, you can define this with Time-off for classes...

 Subject's classrooms
For each subject you can specify predefined classrooms in which this subject should be taught - so called "Subject's classrooms"...

 Time-off
treba to prepísať všeobecne + prelinkovať na ostatné články,kde sa to používa - otáznikové pozície, dve smeny v rozvrhu, overovanie..." v poznamkach treba pripomenut, aby nezadavali navzajom blokujúce sa volna na jednej hodine - ucitel moze iba v pondelok, ale predmet ucebna nemoze byt.....

 How to specify that class can have max one 7th lesson or max one 0lesson?
Simple solution: First define the quesion marked positions: Then you can say the class shall have max one lesson on the question marked positions. This can be done in Class's details: Complex solution: The simple solution cannot be used if you want to specify two conditions...

 Education block - allow some classes to come later or to leave school earlier.
The program calculates the amount of lessons per each day automatically. If you for example have 32 lessons per 5days in a week then the software calculates 32/5 = 6.4. So the automatic lessons distribution decides that this class has to have 6-8 lessons each day...

(manually set educational block,)

 Can I set the min/maximum number of lessons per day for one class?
Yes it is possible to set min/max lessons per day for each class. However please note that by default the software calculates this for you. If you have 32 lessons per 5-day week, then the software will allow 6-8 lessons per day...

 Education block - Checking of gaps in class timetables
The software will not create a gap (a window, free period) in a class timetables by default. The software calculates so called Education block. Education block is term used to describe time range when some class has to have education...

 Avoid single lesson after lunch break.
First see: Question: On our school students have 6 or 7 periods in a day. In case of 6 lessons, they are on periods 1-6. In case of 7 lessons per day, they are on periods 1-5, period 6 is lunch break and then lessons on period 7-8. We do not want to have single period after lunch break...

 Both groups have to finish the education at the same time!
By default the software can generate a timetable where one half has English on Monday 6th period, while the other half goes home after the 5th period. The next day the groups are switched: This can greatly increase the chances of generating a timetable...

 What does the warning 'The entered timetable is probably not complete' mean?
By default the software tries to create a timetable for each class that starts with 1st lesson. It also calculates the average lessons per day and tries to balance the lessons put per each day...

 How to apply constraints to whole grades
toto ešte trochu učeš... Let's take a case, when you wish to specify constraints, that all "Music" lessons from each grade must be placed on the same day in the week. It means that all classes from 5th grade (5A, 5B, ...) must have these lessons in the same day...

 Class can have max 2 gaps per day
The software doesn't create gaps for classes and students by default, but calculates the average number of lessons per day and then it places them consecutively. This is ensured by so-called "Educational block"...

 Children can come to the school on second period, but only once per week
1. First you need to allow that students can arrive on the second period: 2...

 Our school works in two shifts, some classes come in the morning, some in the afternoon
If it is already decided which classes come in the morning and which in the afternoon, then you simply need to modify the time-off of the classes: You may need to raise the number of periods per day in menu Main/School...

 Optimizing the room usage for students
doplniť obrázky, upravit text a odkazy...The software allows you to input several constraints to improve the usage of the rooms, depending on what is important to you: 1. If certain room is better for specific subject: 2...

 At least one lesson per week has to be in certain classroom
Let' say you have more classrooms for your Physical Education lessons (few Gyms with different sizes -"big and small" , Playground for outdoor activities, Fitness gym with specific equipment in the school basement)...

 We have 3 lessons per week and they shall be in the same classroom
Problem: Lets say that class 5A has biology lesson three times per week. Biology lesson can be in BioLab1 or BioLab2 or BioLab3, the generator can choose one, but it has to be the same room for all 3 biology lessons. Solution: 1. Input the biology lesson so that it can be in any of the 3 labs: 2...

 Lesson can be only once per week in certain classroom
For example you have two Gyms at your school. Big and small. Unfortunatelly these are not enough to accomodate all your Physical Education lessons, so in some cases you allow the Gym to be in the cellar in the basement. But of course you want to minimize this...

 Reducing the room usage
The rules descibed in: shall help you to achieve the room assigment that is acceptable from the timetabling point of view. However once you have the timetable ready you may want to reduce the room usage for example to save on cleaning costs or to allow more room renting...

 GymRoom can only be used 4 days per week(GymRoom has to be free on 3 afternoons)
If you specify only the afternoon lessons in the timeoff map, then the constraint will only count days where the classroom is used in the afternoon. So you can specify for example max 2 on afternoon lesson, this would mean that the classroom is free on 3 afternoons per week...

 Concentrate groups of lessons into fewer classrooms
For example the have 3 laboratories and Biology and Chemistry lesson2 can be in any of these...

 Student has to finish Biology before he can attend Biology practice
If student has to complete certain course(subject) before he can start with another you can use one of the following cardrelationships: Then just specify the two courses: ...

 Subject has to be in consecutive weeks/terms
If you have a subject that has to be in 2 consecutive terms(it cannot be in term 1 and then in term4) you can input this cardrelationship: So you define that lesson as 2 times in "Any term" and add the above constraint...

 Two subjects have to be at the same time in both weeks/terms
For example you have one doulbe lesson of Algebra on week A and one double lesson of Geometry in week B. The software may put them on different days, which is usually not a bad thing...

 Is it possible to prevent two specific lessons from being taught simultaneously?
You can prevent two lessons from being taught simultenously by adding some resource (teacher/class/classroom) that is required by both lessons. If for example Math and Physics are taught by the same teacher, or they must be in the same classroom then this will happen automatically...

 Groups have to start at the same time
Note: This article is about groups within one class. If you need two subjects from different classes, please see: Now: how to make sure two groups start at the same time: Please check this picture...

 The children cannot finish after 8th period, there is no bus after period 8 on our school...
Question: the children cannot finish the school after 8th period. The have to finish either after 7th or 9th...

 I have double and single lessons but doubles cannot be on Monday
E.g you have e.g 3 single Math lessons and one double Math lessons. You do not want that double to be on Monday or on Wednesday...

 Maximum one planning time lesson per day
The planning time lessons can be inputted as lessons without class. They are shown in teacher's timetable and they are independent from any class...

 Biology in 5A has to be only on Wednesday (or Biology cannot be on Wednesday)
If you want a particular lesson to be just on one day you can use this cardrelationship: Basically it says you want 0 periods of biology in 5A on the marked days. Thus the Biology in 5A can only be on Wednesday...

 What does "Apply to" mean in the cardrelationships?
prepis to tak, ze si zoberies jeden priklad kde vyberies /konkr/ ucitelov, triedy a predmety a postupne opises ako jednotlive "apply" pristupuju k kontrole platnosti podmienky.....

 How can I define that teacher can have max 3 consecutive periods(but he can have 2 doubles)
First you would need to define that each teacher can have max 4 consecutive lessons: Then you need to say that each teacher can have max 3 consecutive single lessons: Then you need to specify that teacher can have max 3 consecutive lessons where there are both single and doubles mixed: Notes:...

 Double lesson cannot be over certain breaks
In most cases the best solution is to define breaks between lessons. By default your double lessons cannot span over these breaks. See here: However in some cases you need more precise specification...

 Double lesson cannot be on Monday (specific days/periods/part of the day)
For this constraint use the menu "Main - Relations - Advanced". With relation type "Max periods per day" you can simply say, that there can be 0 periods (3.) on day selected in time-off map. There select Monday only (6...

 Checking room capacity
For each room you can define it's capacity - maximum number of students it can hold: Then for each class(entire class) or for each group of students you can specify how many students are in it: ...

 Max one history lesson on 6th-7th position in each class (solution 1)
For each subject you can define how many times it is allowed to be on question marked positions. At first, define these questionmarked possitions in "Time-off" for subject. Then you can set, how many lessons is allowed...

 Max one history lesson on 6th position in each class (solution 2)
You can add advanced cardrelationship Max periods per week and specify the 6th and 7th period in the time map: Do not forget to set "apply to selected subjects in selected classes". The software will then check max 1 period of History in each selected class...

 Distribution of subject over the week
By default, program tries to distribute subject in class's timetable equaly over the week. This default rules are like: 1. If it is possible, program will put cards of subject on different days. 2. If number of cards of subject is more than number of days (e.g...

 I do not want my geography to be on Friday and then on Monday
The program automatically puts your lessons equaly over the week, not on consecutive days. However by default Friday and Monday are not consecutive days. So if you do not want to have the lesson on Friday and then on Monday you have to define an advanced cardrelationship...

 I want subject in one class to be on the same positions as subject in another class
Question: I want to have Math lessons in 5.A on the same postions as English lessons in 5.B Answer: You have to define new advanced card relationship (menu Specification/Card relatioships/Advanced) for this purpose. See picture below...

 What if 2 specific subjects must be taught simultaneously?
If these subjects are from different classes check this article: . If they are from the same class: If you have divided class and one part has English and another part have Spanish, the software will automatically put them together if they are from the same division...

 I need subject Math to be on the same position in classes 5.A and 5.B
Please go to menu - Specification/Card relationships/Add. Use card relationship: "The selected subjects have to be at the same time in all selected classes." See picture: Notes: 1) For 5C+5D, you will need to specify another card relationship...

 Spreading lessons on different periods each day
Question: How can I distribute e.g. 5 math lessons over the week so that they are on different periods each day. I don't want all the math lessons to be at first period each day. Answer: You can use advanced card relationship. Go to menu Specification/Card relationships/Advanced...

 I want to have Math lessons in a class on the same period every day
You can specify that some subjects must be on the same period every day...

 I need subject Geography to be last lesson on a day in classes 5.A, 5.B, 5.C...
You can specify this with card relationship: ...

 Modifying the default card distribution per week for the subject
In "Subjects - Constraints" you can find a slider for modifying the default card distribution for the subject. Within this distribution program checks two core constraints - "max periods per day" and "min days per week"...

 I want just one PE/Art/Drama lesson per day
My classes shall have no more then one PE or Art or Drama lesson. You can add this advanced cardrelationship: Select your subjects. and make sure you use "Apply to Classes"...

 I have Geography two times per week. It shall not be on consecutive days.
Select Geography in the subject list and press button "Constraints". Then change the Default carddistribution over the week to "Ideal/No Consecutiive days": Then: -if you have this subject 2 times per week it not placed on two consecutive days...

 How can I define lessons that can be outside teaching block(in the afternoon)?
If you have some subjects that can or has to be in the afternoon you can add this cardrelationship: Now the selected subjects can for example be on 8th period, while normal teaching ends at 5th period. Without this card relationship the software will never create 3 period gap for the students...

 There can be two maths on one day, but not consecutivelly
If you have 6 lessons of math per 5 day week, then there will be two math lessons on one day...

 There can be two math lessons on one day, but they need to be placed consecutivelly
If you have 6 math lessons per 5 day week, then two will be on one day...

 Biology cannot be on the day after Chemistry
Please add the following cardrelationships: Note: -you can use the map bellow to specify that for example class cannot have biology in the morning when it had chemistry in the afternoon on the previous day. Just mark the corresponding times in each map...

 Double lessons must be before single lessons
Question: Subject Bio in 5th grade is 5 periods per week, 2 double lessons and one single lesson. We need that these cards are distributed over the week in this order: 2,2,1...

 Biology has to be in the afternoon in certain classes and in the morning in other classes
If you define time-off for Biology, it then affect all Biology lessons in all classes...

 5A has to have Biology right before or after biology in 5B (the two classes have to have biology lesson on consecutive periods)
You will need to input two cardrelationships for this: 1. First specify that there shall not be a gap between lessons from certain group. Select subjects, classes and "apply globaly": 2. However the above rule will consider as a gap only a space between the two lessons on the same day...

 We have teacher who teaches only 2 days per week and it doesn't matter which
You can use option Teachers - select the teacher - Constraints. Program will then choose the most suitable days within the given number: Note: If you specified days precisely, be careful not to specify other teachers similarly...

 Windows (gaps) in teachers timetables
In many schools the teachers complain about the "windows" in their timetable. Because of these "gap=free periods", they have to stay in the school with no lesson and they can't leave because they have other lessons later...

 Teacher is teaching 2 lessons per week in class 5A but both are in the afternoon.
You instruct the generator to balance the lessons so that if teacher is teaching only two or three lessons in one class they shall not be placed every time late in the day. You have two options: 1. or 2...

 We need one free Math teacher for every period in week
Let's take a case, when there are 5 Math teachers in your school and you wish to ensure that there always be at least one of these teachers free on every period (e.g. for substitution purposes). You can achieve this with advanced card relationship nb...

 How could be distributed the first/last lessons for all teachers in equality?
You can do this in menu Specification/Card relatioships/Advanced...

 Our class teachers always have to teach the 1st lesson
Please, see this article first: If this class teacher teaches only one subject, you can simply lock their lesson on that position...

 Our teachers cannot teach more than 6 lessons consecutively
You can specify a global value in menu Timetable - Parameters: If this value is set to 6 then your teachers cannot teach from the 1st to 7th period in a row, but they can teach 1st and 2nd, then pause and then from 4th to 8th...

 How to specify a teacher can teach only one 7th lesson
Simple solution Define the question marked positions: then define max. on quesion marked positions in teacher's details: You can specify how many lessons can be placed on question marked positions. You can e.g. specify that the teacher have 6th lesson question marked and max is 2...

 How to specify min and max lesson teacher shall have on one day?
You can do this in teacher's constraints: Notes: - you can specify to not to check these values on the Saturdays/Sundays. So the teacher shall have 2 lessons each day on the Monday-Friday, but they can have 0 or 1 on Saturday. - please make sure that you do not require unrealistic demands here...

 We have 10 day timetable (two weeks), I want to spread teacher's lessons equally into these 2 weeks
dorobit obrazok z online If your teacher is teaching for example 23 lessons per week (46 in total) and you are using 10 day timetable (2x5days) it can happen that the software generates 30 lesson in one week and 16 in the other week...

 How to ensure lunch break for teachers
If you need to make sure that every teacher has at least one period free during lunch time for lunch, you can input it this way: Example: Lunch between periods 3-5. This means there are 3 periods available. So we can input it making sure that during 3.-5. period teacher can have max 2 lessons...

 Two teachers cannot teach at the same time
Usually you do not need to specify this kind of constraint, since most cases are solved by the fact that the teachers have to use the same room or they teach the same group of students...

 Teacher cannot teach 4th in Grade 5 and 5th lessons in Grade 6
This constraint can be usefull if you have a situation that you have different bells in grade 5 and grade 6th...

 Teacher must have some lessons in the morning
You can add cardrelationship that says, that each teacher has to have at least one lesson on periods 1,2,3: Notes: - you can of course change the time map to better reflect your definition of morning...

 We need two free teachers on each period to make sure we have enough teachers for substitutions
Add this advanced cardrelationship: The number 28 specifies the maxiumum number of teachers that are teaching at one time. So if you have 30 teachers at your school and you want to make sure there are always 2 free, you put max 28 teachers on one period...

 Teacher cannot teach both in the morning and in the afternoon
You can use Main/Cardrelationships/Advanced and add Advanced cardrelationships: Apply it to teachers - so that it is checked for each teacher indivdually and mark the the two timeoffs the corresponding periods...

 Our teachers have substitution duty lessons, we need min 2 at each period
!!!ATTENTION!!! Use this solution only in case, you are not using ASC Substitution online feature, which we strongly recommend to you - see this topic: 1. Define new subject "Substitution Duty" 2. Create a lessons 'Without class' with this subject. 3...

 Teacher cannot teach in two different classes in one day
You can add cardrelationships that says, teacher cannot teach in 5A and 5B in the same day: If you have more classes you will need to add more cardrelationships, depending on what you really need...

 Teacher can teach max 2 periods per day in one class
Add this advanced cardrelationship: Select Max periods per day and set the number. It is important to correctly select the apply to comobobox. In this case we have used "apply to selected teachers' classes"...

 Two teachers are teaching together, but only 3 times per week out of 5 lessons (lessons with assistant)
You can input this exactly as is requested...

 Teacher cannot teacher more than 3 consecutive periods in one class
Add this advanced cardrelationship: Please note the: Apply to selected teacher's classes. This will make sure the rule is applied to each teacher in each of his classes separatelly. If you use for example Apply globally, then there could not be 3 conscutive lessons in the whole school...

 How to ensure that teacher starts teaching with 1st or 2nd period (he cannot start later than 2nd)
You can add this advanced cardrelationship: Notes: - you can select the teachers and select only the teachers that have enough lessons - as usual: add this constraint only when you can already generate the timetable without it - in some timetables this constraint might not work...

 Working with timetable - general information
The main aSc TimeTables screen consists of several parts: 1 - Menu - contains commands for program control. 2 - Toolbar - keys for quick selection of the most frequently used commands. 3 - The timetable contains cards, each cell is representing individual lessons. 4 - Row headers...

 Control panel
The control panel is located at the bottom of the screen. It consists of three parts: 1 - Information about the current card is displayed in this field when the cursor is placed on the card. 2 - The button for viewing the timetable of the current teacher or class...

 Moving the cards manually
You can change the timetable by simple movements of cards. Of course, the program checks for collisions of classes, teachers and classrooms. Procedure for moving a card: 1. Click on the card with the mouse and “pick it”...

 Removing placed cards from the timetable
"Removing" in this article means just un-placing cards from the timetable. Lessons represented by these cards will not be removed from the contracts. You can remove a placed cards from the timetable in this way: 1: One-by-one (single selection) a - Click on that card to select it...

 Right-click on card or free positions
When you do a right-click on the certain object (a card, row headers, column headers, empty period, free space in control panel,...) the program will offer you a context menu with the most frequently used features for that particular object...

 Locked cards
At firs please note, that locking cards is generally not a good idea. Locking a card on an unlucky position can prevent your timetable from being finished. If there are at least two ways how to place some card, then it is better to explain the generator where the cards might go...

 Working with classrooms
The generator automatically assigns the classrooms and also while manually moving the cards the classrooms are automatically assigned...

 Custom views
The Whole basic view, which displays the complete timetable, is always available for each timetable. However Custom views allow you to effectively divide entire timetable into smaller and more easy readable parts. For example you can display only 5th grade in one view...

 Right-click on row headers
Once you right click on the row headers you will see the context menu: Here you can quickly: A - Test the selected item. See: B - Open dialogs for item's details, time-offs, constraints, lessons and in case of classes also divisions...

 Undoing and restoring operations
You can move between your changes in the timetable by menu View - Undo/Redo: Please note that this only affects the positions of the cards. It is not possible to Undo changes in the contracts. It is a good idea to use File - Save as... to save the timetable on disk under different name...

 Classroom view
Classroom view is a special view because when you move cards in this view, then only the classrooms are changed. The positions of the cards are not changed...

 Filter function
Just press right mouse button anywhere in the unplaced cards section...

 Working with days in the main view
By default, the software shows all the days on the main screen, usually from Monday to Friday. If you for example want to see only one day, you can do this in the days combobox...

 We have the same timetable each day in given term or week
If you have exactly the same timetable each day then you probably don’t need to see in 5 columns at them main screen...

 Quick modification of the onscreen view
You can quickly change the current view of your timetable in this way: You can specify the texts and colors, which will be used on cards. For example by choosing classroom as color, you can see the timetable with colors defined by the classroom and you can also specify different text on cards...

 What happens when I change school type?
You can change the school type combo box. Standard – uses group based generator. If you have inputted students they must be assigned to the seminar groups(sections) before the generation and they remain in the assigned group during the generation...

 What does the stripes on the cards mean?
The software might show stripe of varios color on card to indicate: White stripe – cards that are placed but they do not have a classroom assigned yet Red stripe - placed a card in a not allowed position Purple stripe - visual indications for cards that are over capacity ...

 Why to test the timetable?
Before you generate your timetable, it needs to pass the basic test. You can find it in main menu as "Test" or in menu "Timetable - Test". This first test tries to generate small parts of your timetable to detect the basic mistakes in your inputted data or constraints...

(basic test)

 Test says there is some problem. What next?
At first, please, see this article: When the test fails...

 Checking and Fixing example
1. Tests says there is a problem with 5A. We select Fix: 2. Test shows us what it was able to achieve and also gives us the card it was not able to put into the timetable. In this case it is music lesson: 3. We cannot put the Music lesson on 7th period as we have forbidden 5...

 Testing multiple classes/teachers at once
You can test multiple classes/teachers/classrooms/subjects/students this way: First go to corresponding view (Whole/Teachers/Classrooms/Subjects/Students). Then select rows that you wish to test. You can do it by clicking on row headers...

 Generate draft timetable
At early stages of timetable generation it is advised to try to generate draft. Draft is timetable without any constraints. This is very usefull, because it makes no sense to generate complete timetable with all the inputted constraints if there is some basic problem in the input...

 How can I test just some lessons, for example all double lessons or all PE lessons
Sometimes it may be usefull to try to test if you can put some group of lessons into the timetable. For example put in all double lessons or all divided math lesson. This is possible: 1. click right mouse button in the bottom part where the unplaced cards are shown and select Filter...

 Analyze the timetable by generation
Analyze generates the timetable for exactly 1 minute and then shows you which cards were causing the most problems...

 Analyze the timetable by Extended tests
If it is possible to test your timetable but the full generation still fails, this feature might help you pinpoint smaller part of your timetable that is still not possible to generate...

 Starting the generation
Once you use menu TimeTable - Generate new the following dialog will appear: If you have not yet tested the timetable, or you made a significant changes in the entered data, it is a good idea to test it every time before the generation. Just click the button Test the timetable...

 What does the complexity of generation mean?
The complexity of the generation means how much time the computer shall spend checking your timetable. Normal Complexity This option is good for initial generations, where you want to check if your timetable is good inputted and generate-able...

 Constraints relaxation
Constraints relaxation allows generator to partially violate some constraints in order to fully generate the timetable...

 A good way to generate your timetable
pridaj linky k jednotlivym bodom Here are some 'best practice' procedures to follow when generating your timetable: 1. Test the timetable before the first generation. 2. Test the timetable after you make any big changes to the data. 3...

 What does the dialog displayed while the generation is in progress mean?
This dialog is displayed during the whole generation and shows you the progress of your generation: 1. progress bar shows the total number of cards in the timetable. It also shows how many cards the software was unable to put into the timetable...

 Generation has finished and the program tells me it had to relax some constraints.
In case you have allowed constraints relaxation before the generation it is possible that you will see this dialog at the end of the generation: What does it mean? It simply means that computer was able to put all lessons into the timetable but it had to relax some of your constraints...

 Can I force the generator to place certain lesson on certain position?
You can place the lesson into the timetable before the generation and then lock them. The generator will not move the locked cards...

 Multiprocessor generation (dual-core...)
Some of modern PC computers contain special kind of processor called DUAL-CORE processor (or multi-core). Processor is central part of computer that does most of the computation...

 Testing was sucessfull, but the generation fails
1. Try to generate on higher complexity 2. Try to generate with relaxed constraints to see what kind of constraints had to be relaxed, and then relax them. 3. You can also try to test bigger parts of the timetable...

 What happens when I cancel the generation?
The standard generator generates until it places all the cards into the timetable. If you have relaxation allowed it generates until all cards are placed, but may need to break some constraints. If you cancel the generation you have two options...

 Cloud generator
Cloud generator uses both your PC and our cloud servers to help you generate your timetable. The cloud generator is especially useful if you are not sure how to generate your timetable, what parameters to use or if you simply have a very complicated timetable...

 Verification of timetable
The aSc TimeTables program allows you to verify the created timetable. You can run verification from the main menu via button Verification. Or you can use shortcut - press space bar. The program shows you the broken or relaxed constraints in your current timetable. The timetable is grayed...

 Class XY contains a window
The software calculates when the class MUST have lessons and when it CAN have lessons. By default every student must have a lessons in the MUST section. So the software alerts if there is a group of students that doesn't have lesson in the MUST section. E.g...

 Divided cards are placed on too many positions in class XY
... If you place cards from division on more such positions than can be fully occupied, program reports this error...

 Verify just one class/teachers/subject
If you want to show problems of just one class or teachers in the current timetable you can right click on its/his row headers and select "Verification"...

 Advisor - Overbooked class/teacher/room
Sometimes it may happen that you defined more lessons per week for one teacher/room or class than you actually have positions per week. This can be either a mistake in input, or misunderstanding of how the software interprets your input...

 Advisor - No lessons for certain period
Sometimes it may happen that the class simply doesn't have a lesson that can be on certain positions. For example this school has forbid all subjects to be on 4th period: This is however a problem in the default settings where a student cannot have a gap in his/her timetable...

 Advisor - Different number of lessons for groups
Let's have a look at this class: Boys have 3 Physical education lessons per week, while girls have only 2. Of course this can be perfectly legitimate situation on some schools, but many times it is a mistake in data input and the advisor tries to warn you about this. This was simple example...

 Advisor - Lessons of different length
The software allows you to input double and single lessons of the same subjects. However sometimes it may be preferable to input them all as single lessons. For example if you have 5 lesson per week you may have one double lesson (2+1+1+1) or two double lessons (2+2+1)...

 Advisor - More lessons than days
If you have 5 days and define, that Math lessons shall be 6 times per week, the software will try to put at least 1 Math lesson on each day. So your lessons will always end up like 1+1+1+1+2. However for some schools this is not exactly what was needed, there can be two problems with this input...

 Advisor - Teachers have many blocked days
Many of your teachers have a full day blocked. This of course may be legitimate request and the software can cope with this. However many times if you block different teacher on different days, the timetable may become impossible to generate. Very simple example...

 Advisor - special classrooms are not defined
Typical example of this problem: You define that English lesson is divided into two groups...

 Advisor - These teachers have to teach in too many classes at the same time
Typical example of this situation – Let’s say, that we have small school with 9 subjects, 3 classes and 8 teachers. Then we want to create some free lessons for teachers...

 Blocked part of the day
... In most real life situations this is not what the user wanted to input, so the software reports this as a warning...

 How to print in color and define colors in printouts
... If you leave default option "automatic", the cards in reports for individual classes, classrooms and subjects will be colored with the teacher's color and for individual teachers the color of the classes will be used as background...

 How can I print Lecturer or Professor instead of Teacher?
Simply click right mouse button on the text and type the desired text: ...

 Print teachers' contracts
...export the contracts to MS Excel...

 How to remove all custom texts? Some texts in the printouts are wrong, what can I do?
The software allows you to change the texts in the printed timetable. This helps in some special cases when you want different texts printed in the timetable then the original one. For example Grade5 instead of 5A/5B/5C. However sometimes you want to remove these custom texts...

 How can I print timetable for individual students
In case, you have inputted list of students in your timetable, then you will be able to select the printing report "Timetable for each student". With it, you can print one timetable for each student. 1. 2...

 How can I select what printout will be printed?
On the main toolbar select print preview: A print preview appears and you can select what shall be printed in the combo box: Once you select the report you can move between all pages via button Previous Page, Next Page . You can also use the remaining icons to modify this selected report...

 I want to have periods running from top to bottom, not from left to right
There is one central setting that can swap the layout of timetables for ALL printouts. Go to global settings and choose that lessons shall go to top from bottom: All the printouts will be changed accordingly...

 How to print lessongrid?
Go to Print Preview...

 How to print wallposters, for example 3x2 papers
...reports:...

 Customizing printouts
aSc Timetables allows you to fully customize your printouts. There are two main things you can customize: - Customizing the timetable - Using Printout desings 1. Customizing the timetable is done in printpreview...

 I want to print also classroom/teacher/subject for each lesson
In print preview, you can right click on any card and you can modify what shall be printed on this card: You can check if you want to print subject, class, teacher, classroom and for each object you can also specify position of each element...

 Printing pictures of subjects
For nicer printouts you can specify the thematic picture for each subject and not just color. This picture then will be printed on class timetables. This feature is very useful for younger children so that they can understand the timetable without reading...

 Can I load a custom printout settings from another timetable?
Please check this picture: Note that this only applies to timetable printout settings. Not the printout designs...

 How can I set the width of the lines?
First go to print preview. Then click on the icon Colors. A dialog appears where you can input line widhts: You can input two widths. One for main lines between days and one width for less important lines usually dividing the periods during each day...

 I want to print summary timetable of teachers with teachers' colors
By default the summary timetable of teachers is printed using colors of classes. However you can go to Print preview and use the button Colors: Then you can select which color you want to use...

 How can I define Extra columns?
For each printout you can define several additional columns or rows. Just click on Extra columns/rows and new window will be displayed. Click on firs row for columns or rows and choose one of available option. Set also Header text and width of column (or high of row)...

 Printing multiple timetables on one page
Select icon Sizes. Here you can specify how many timetables shall be packed onto one sheet of paper. This can be good to save paper when printing timetables for students or classes...

 How to register the software?
... After you input these details into demo version you have already downloaded from our webpage, you will be able to print without watermarks, export and gain access to the online functions (see all features here: www ... This dialog will appear: Please input the Registration name and the Registration number exactly as they are stated in the registration email from us...

 How to print only certain classes or teachers?
You can use button Filter. Here you can specify for each type of the objects allowed values that you want to see in the printouts...

 Modify the heights of rows or widths of columns
... header and footer: In some reports, you can also drag the FIRST line that divides the first row or column...

 Modifying the structure of the printouts
... You can change the look of these reports...

 How to print report for Monday AND Tuesday only?
This can be done in these two steps. 1. At first you have to create combinations of days you wish to print. Go to Days dialog box via "School - Rename days". Then select more days with holding the "Shift" key (similar as in any other table) and confirm by "Combine"...

 How to print reports for DayA/DayB? (available in version 2009)
If your school has DayA/DayB timetable, you can define these special days in the Day definition dialog, see above...

 How can I print summary timetables for teachers/classes/classrooms?
Go to print preview and in the marked combobox, select your report. Notes: 1. You can modify what shall be printed in each card 2. You can change the height of rows by dragging the lines 3...

 How to print room supervision in teacher's and classroom's timetable?
... In the menu Print Preview -> Global Settings, you can select if you want to print the room supervisions in individual and/or in summary timetables (it includes also reports "wallpapers")...

 Is it possible to print consecutive single lessons as one lesson?
Yes, there is a global setting in menu Options/Customize the software: When check the software will print all consecutive single lesson as one longer lesson. Notes: - this applies to printouts only. The timetable displayed in the software will show two single lessons...

 Printing different bell times for school sections/days
pridaj tu kompletny obrazok - aj s ukazkou tlace, nech je jasne, ako sa k "print setup" dostanes... By default the software print the bell times bellow the period number...

 Printing weekly timetables
By default the software prints the two weeks (or two terms) timetable on one sheet, with the row divided into weeks (terms)...

 How can I print bell times in timetable header?
The default bell times can be printed by right clicking on the lesson number in print preview and allowing this option "Print time intervals": See also: ...

 Print the color only in the left part of the cell
If you do not want to print the timetable in full color you can print the color of teacher only in the left part of each lesson: ...

 Print different bell times for teachers
If your school has different bell times for different parts of the school, then the software tries to guess which bells shall be printed for each teacher. Eg if the teacher has all the lessons in one part of the school, then that bell is printed...

 How to print timetables with school's logo
If you wish to print also school's logo on every printed timetable, you can add it in print preview - Design - Print logo - Browse and select the path to the image file with your school's logo...

 Print-out designs
aSc Timetables allows to completely customize your printouts. aSc TimeTables comes with a collection of predefined designs. You can choose and use one of them...

 How to apply a print design
Go to PrintPreview and display the class, teacher or classroom to which you want to change a design. Then press button Design (1.). Select your design (2.) and press button Apply design ... (3). Program will ask (4.) if you want to apply this design to selected class or to all classes...

 Print legends below timetables
Below each timetable you can print legend that shows list of subjects, teachers or classrooms so that your students will understand the abbreviation in the timetable...

 How to add class name, classteacher, homeclassroom to my print design
1. Add new design object to your design using right mouse click and selecting menu "Add object". 2. Add custom fields with this information to the design: 3...

 I want to print different texts for each teacher. Do I have to create design for each teacher?
No. You just need to create one template and use custom fields. You can define your custom fields and then fill them for each teacher. In the design you will print a custom fields, so for each teacher his/her own texts will be printed...

 What is room supervision and how to input it?
On some schools, children need to be supervised by a teachers during a break times in particular areas of the school (e.g. halls, yard, or canteen). aSc Timetables offers you a set of functions to handle these situations...

 Design object properties
Each object in the design can have text, borders, backround and pictures: Please note that the text allows you to define replacable parts. So instead of creating design for each class with hardcoded class's name, you can create one design with text the includes {Class:Name}...

 How can I modify the print-out design?
Just press right mouse button in Print preview and select Edit design: You will immediatelly see the current design in Edit mode. Each object in the design is displayed in blue rectangle: You can: 1. Click to select an object and drag it to another location 2...

 I get error message: design file is missing on this computer
If you create a new design on one PC this design is not available on another PC. You can either copy the whole folder c:\timetables\designs\designname from one PC to another. Or you can remove the design from your timetable, so that all timetables are printed in standard layout...

 Choosing teachers for room supervision.
Before selecting teachers for supervisions, it is necessary to create all duties in this way: Then you can choose a teacher for room supervision by clicking on supervision time in "Room supervision" view. Popup menu will show all teachers available for supervision during this time...

 Generate room supervision
You can use a specific "duties generator", which we developed directly in the software. This generator will try to optimize duty's timetable according to the criteria...

 Is it possible to have two teachers supervising one room?
Yes, You can define the number of teachers needed for one duty. Just click on the supervision, from the meanu use Count and select the number. Maximum 5 teachers can be set for one supervision. Notes - please note, that you can specify this different counts for each duty...

 Can I define min/max supervisions for the teachers?
Yes, in case you need, you can define the limits for supervision for certain teachers. It can be set in teacher's constraints dialog and you can limit the count and/or total minutes of supervision. If you do not want to limit teacher, just leave the fields blank...

 How can I export duties timetable? (available only in the offline version for Windows)
...export the generated supervisions into the XML file ... Then program asks you, if you wish to open the file directly in Excel (if it installed on your PC), or you wish to save the new file on your PC...

 Can I export the lessons, teachers, subjects to MS Excel?
...export the data you have inputted to MS Excel...

 Export to XML
... Please see this topic for simpler way of exporting data from aSc Timetables: See also: aSc Timetables can export data into "aSc Timetables XML" file ... When you have this file finished, email it to us and we will include it in standard installation of aSc Timetables...

 Export limited to max 10 cards/lessons
... Save your timetable to online version and export: PC windows version: In some export functions (e ... You can ask for it via email to support@asc...

 Importing from Clipboard (MS Excel)
... These steps will describe how to transfer data from MS Excel but same method can be used with other programs too...

 Synchronization with database
...export) its data with database of some partner school administration software (or other timetable files)...

 Import from XML
... It is a good start with implementing export from you school's system into this format...

 ID numbers in import/export
... These numbers are assigned during export to objects that do not have any id number assigned yet...

 Import sections from clipboard(Excel)
... Open your excel file and select the data, then press CTRL-C: You can use this excel file for tests, or you can add your data into this excel file...

 Import students' course(seminar) selections from clipboard(Excel) - Method 1
... Open your excel file and select the data, press CTRL-C: You can use this excel file for tests, or you can add your data into this excel file...

 Import students' course(seminar) selections from clipboard(Excel) - Method 2
... Just select your excel data and copy them to the clipboard...

 How to merge two timetable files into one
In ASC Timetables you can merge two (or more) timetables into one file with the Import function. This is handy if you and your colleagues have prepared different timetable files for different part of your school - e.g...

 Swap two days in timetable
Let's suppose that you have finished the timetable and suddenly, due to some reasons, you just need to swap two days. It means that you want to move all cards from one day to another and vice versa. You can do this in menu "Options - Advanced". If you wish to swap e.g...

 Delete all unplaced cards
If you have nearly finished your timetable, but there are still some cards that are not placed in timetable and you want to remove all those cards from timetable completely, you can do it this way: Go to menu Options -> Advanced...

 I need to move all lessons within a day
You have to go to menu Options - Advanced. Then click button Move lesson. A dialog appears where you can input two parameters: 1. Choose if you want to move lessons UP or DOWN. UP means lesson 1 will become 2, 2->3 and so on. 2. The lesson number from which you want to make the move...

(move lessons, advanced functions)

 How can I swap all the lessons from one period to another
Once you generate your timetable and wish to just swap lessons between periods, it is not necessary to do it manually "one-by-one" card. It is convenient to use advanced function "!swapdpd". If, e.g...

 Temporary subjects - quickly add extra activities for teachers into their schedule
If you have some activities that each teacher shall do, but you want to add them AFTER the timetable is created, you can use "temporary subjects". This solution is good, if you do not know how many special lessons - without class - each teacher will have...

 Local backup
Everytime you save your file and once every 30 mins you are working on some file, it's copy is saved to the local backup storage on your PC...

 What’s new in version 2016
New Advisor The new advisor will look at your timetable and list the issues we think that might help you move forward. The software will find and warn you about critical issues that need to be fixed before the generation...

 What's new in version 2007
Dear aSc TimeTables users First of all we would like to thank you for your ongoing support. The software was already purchased by schools in 98 countries and we are very glad that we still receive many responses, suggestions, praises and comments from all of you...

 What’s new in version 2009
Full support for student based timetables The timetable can handle all the tasks needed to build the timetables based on students. The previous version already supported a possibility to input student and their picks. However this new version greatly extends these possibilities...

 What's new in version 2008
... Imports and exports The software now features simplified XML import/export...

 What's new in version 2010
...Improved export to HTML/Flash The export to Flash have been extended ... Export of rooms supervisions You can now export the supervisions into customizabled excel document: Password protection You can now save your timetables protected with password ... you can send emails/SMS to the teachers doing substitutions...

 What's new in version 2013
... Simplified Import from Excel/Clipboard It shall be now much easier to import basic data as well as lessons into the software...

 What's new in version 2012
... Better reports The reporting component now allows for more complicated reports with custom designs...

 What's new in version 2014
Dear users Thank you again for the ongoing support and interest in aSc TimeTables. This year we have focused mainly on helping you to find the possible problems in the timetable input. To help you find if any particular group of lessons or constraints doesn't prevent successful generation...

 What's new in version 2015
Dear users Thank you for your continuing interest and great feedback we receive from you. It is important for us to make the software better...

 What’s new in version 2017
... The system now sends target push notifications - no need to send SMS or emails...

 What’s new in version 2018
... No more USB, shared folders, emails...

 What’s new in version 2020
Dear aSc TimeTables users Here is a list of new features in version 2020 1. The generator got 10-20% faster depending on the actual timetable. Especially the longer generations the bigger benefit. 2. Multicore computers...

 What are seminar/course lessons for?
Seminars/Courses are a special lessons dependent on individual student choices. Expression "seminar" or "course" in this case means the group of students specified according their individual requests for the the same subject...

 How can I input individual students
Input the individual students into timetable only for timetabling purposes and if your timetable is based on students choices. Otherwise it is not necessary and you can use the basic class - division - group approach...

 How can I input students picks
Before adding students requests you need to: - add all students into your timetable - - create subjects/courses which students can choose from - Once the above is done you can add all students requests for chosen subjects...

 How to create sections of courses for subjects
You can create seminar's lessons as the ordinary lessons - However, once you have added all students and inputted all their requests you can create these specific lessons directly from Students/seminars dialog. In the right part of the dialog, you will see the list of all subjects...

 How to input seminar lessons
Before creating seminar lessons, please see following article to fully understand the main difference between the common lesson (for entire class or group) and the seminar lesson: Note If you have already added the students and their requests...

 Working with Seminar lessons in your timetable.
Working with the seminar cards in your timetables is very similar to the regular cards but there are few differences: The first difference is in the way of displaying the cards. Seminar cards are shown as a horizontal stripes within the row of class...

 How can I assign students to groups manually
The PRO version assigns students to groups during the generation. It can even change the group for student if more gorups are availalbe (unless you lock the students in that group of course) The regular version only assigns the students before the generation then it cannot change the groups...

 Function "Rearranging students in seminar groups
This function is activated when you try to place some seminar card to position where already some seminar cards are placed and the only reason why it is not possible to place card to this position is that some students belonging to this seminar have education at this time...

 I cannot see seminar lessons in class's timetable
This situation happens when there is no student from this class assigned for given seminar. In such case a card "without class" is created and can be placed only into teacher's timetable...

 Max students for certain seminar lesson
It is possible to input max number of students that can be assigned to given seminar (section)...

 How to generate timetable with students
Once you have students and their picks and for each subject you have sections defined, you can try the generation. Just press the red button Generate the timetable: You have 3 options for the generation: 1...

 The student’s timetable view
You can select student, at the bottom you will see his pending cards. You can just drag his subjects from bottom or move his current assignments in his row...

 Pending students view
This view is basically the same as students view, the only difference is that here you can see only the students that had some picks left out. These students are show in rows, their picks that were not realized, are show bellow: This view is good for final touchups...

 Student can have max 3 gaps per day
1. First you need to allow discontinout layout so that the software can create the gaps. By default the software will not create any gap. 2...

 Printing individual student's timetables
You can print the timetable for each student, go to print preview and select report "TimeTable for each Student": Now the software will print only those seminars(course) that this students has picked...

 How can I display capacities and students counts on the cards?
The software now shows the count of students on cards. Also in lesson grid. It is possible to display also room capacity. So it is possible to see 30/31 or just 30...

 Student choices - Importance
For each student's request you can specify the "importance" of this request. During the generation the software then makes sure that student receives the more important subjects while the lower important subjects might even be dropped...

 Student's can select/request courses at our school
toto je prakticky už napísané pri "čo sú semináre"... nejak to tam zahrň a toto vymaž, alebo prerob na iny článok - že v rozvhru môžu byť kombinované rôzne prístupy rozdeľovania študentov - teda, cele triedy, delené hodiny, semináre.....

Headmaster, deputy, administrator

 Electronic applications
General information about the admissions module can be found in the article about admissions. To use electronic applications, please prepare and publish the electronic application form on your school webpage, where it can be filled in by the applicants. Follow the instructions below. 1...

(application, application to study)

 How to display the payments and fees to students, parents and teachers
The administrator/administrator of specific bank account is able to set up the visibility of payments for different groups of users and for different bank accounts/cash payments...

(visibility of payments and fees, visibility of payment plans related to specific bank account, visibility of payment plans)

 Administrator's rights for Payments module
Employee with administrator's rights for the Payments module can handle the Payments module as the administrator. Log in as the administrator to award administrator's rights to an employee. Select Overview in left menu, then User rights...

(right to administration of payments module, user rights, )

 Modifications of payment plans
It is advisable to create a modification of a payment plan for students, who pay a different amount (e.g. a discount in tuition fee) than stated in the original payment plan. Add a modification to the payment plan and select the affected students...

(how to add a modification, assign a modification)

 Printing fees and payments
... The reports can be printened by the administrator or a user with rights to the "Payments" module...

(print fees, print fees and payments, print settings, )

 How to record received payments in EduPage - manual input, import from excel, import from bank statement
... There are several means of recording incoming paymnets: manual input Import - Excel Import - bank statement For detailed instructions on how to input the payment manually or import from excel, please see ...

(manual input, excel, bank statement, )

 Assigning payment to multiple users
Sometimes school needs to split one payment to two or more payers because system is not able to assign this kind of payment: --> parent pays one payment for two/more children --> sport club pays for some sport activities for several students in one payment...

(payment can not be assigned, manual assignment, assignment to multiple users)

 Return payments - How to enter the account for refund
... via import from excel - you need to have prepared the excel sheet with the list of user´s names and their bank account information (CTRL+C and CTRL+V all data with headers)...

(bank account information, parent, user, school, system, employee, non-refundable accounts, import from excel)

 Setting of school bank accounts and rights in payment module
... to create own email templates, to edit payment plans related to this account, etc...

(payments settings, bank account, administrator - payments, administrator - canteen, visibility to payers, user rights)

 Quick start with payment module
Basic settings for Payment module can be made in 2 steps: 1. First of all we have to define school´s accounts. There is need to set up all bank accounts for cashless payments - e.g. school account, cantine account, class account, etc. After clicking on Payment settings fill the required fields...

(bank account, payment plan, to create a payment plan, school fee, cantine fee, excursion)

 How to arrange subjects on a report/certificate?
If the order of subjects appearing on a report matters, you can arrange them in the Pedagogical documentation section of the Education module. You can pick which subjects should appear and in what order by clicking on Setup subjects on certificates...

(report, reports, certificate, certificates, subjects, order)

 How to enter the different fee for each user in one payment plan
... There is need to have prepared the table in Excel with the header (user/name, class and fee)...

(payment plan, different fee, import of fees, Excel)

 How to save time when assigning subjects to classes?
You can import the settings of subjects on the report card from timetables or from grades, then you just need to set the order in which the subjects will be printed...

(report, reports, certificate, certificates, subjects, order)

 How to access the list of parents' accounts
... The username to parent EduPage account is the parent's email address, unless the background color indicates different...

 What is aSc Substitution software good for?
...No need to send emails...

 How to access online substitution
You can access aSc Substitution directly from "Start page - Substition" or from main menu "Substitution". You must be logged as administrator or as a teacher with user's rights to do substitution administration...

 How to organize teaching preparations in EduPage
We recommend attaching all materials, either new or older version ones, to the relevant topic in the plan. Advantages: 1. Fast and easy access to materials right after entering the curriculum in the Class register. 2...

 Where can the teacher see the students results during an interactive lesson?
Click the students icon in the top right corner of the screen. You can see the list of connected students. If a student has already answered the teacher's question a blue round appears by their name. To evaluate the answers, press the green button in the lower part of the screen...

 How can a student with unknown EduPage login data connect to the interactive lesson?
To connect to the interactive lesson, the students have to be logged in to their EduPage accounts. The best option is to log in via (updated) EduPage mobile application. If for a reason, a student can't log in to their EduPage account, they can participate in the interactive lesson anyway...

 Operating elements of the interactive lesson
As soon as the teacher launches an interactive presentation, a new window opens in their browser. It displays the presentation. The presentation can be played on a projector. In the former window the teacher can see their EduPage on the left and the presentation control pannel on the right...

 How do students connect to interactive lesson?
As soon as the teacher launches projecting a presentation on an interactive blackboard or projector, a green notification displays in the students' mobile application. Clicking this notification connects the students to the interactive lesson...

 Various approaches to running an interactive lesson
As soon as the teacher launches an interactive presentation, a new window with the presentation opens in the browser. In the original window the teacher can see their EduPage on the left and a presentation control pannel on the right. The presentation itself opens in the new window...

 Interactive lesson
Interactive lesson - video EduPage interactive lessons enable the teacher to captivate the students attention and engage them in the topic. The teacher has an overview of students' grasp of the topic...

 How to print out the Agreement on personal data processing (GDPR)
In EduPage you can create and print out an Agreement on personal data processing. Press the Start button in the top left corner, select the Security tab and click GDPR. Select Create the Agreement. Fill in the data. The system generates the agreement, which you can then print out...

 What's new in Online substitutions
Administration in the mobile app Now you can administer your daily subsitution direcly in mobile app. All you need is user's rights to admininstration of Substitution given by administrator and login to edupage app...

 Inputting absent teachers
You can input, that certain teachers, classes are absent or some rooms cannot be used due to an exams or special events. 1. Click on the big icon in the upper left corner or select "Absent" from main menu. 2. "New absent" dialog appears...

 Defining reasons for absence
... You can select specific reason in "New absent" dialog for each teacher: Note: The program can create a monthly summary reports of all absent teachers and their reasons for absence...

 Is it possible to use both online and local version?
... So if you are using both, or if you switch from local to online version in the middle of the year, then you have to do the reports and summary statistics in the online version...

 When are the changes in Online Substitution published to the webpage
If you add absent teacher and setup some substitutions in the online version, the changes are not immediately shown on the webpage for public. This gives you time to finish the changes so that you can be sure that unfinished data are not shown to public...

 How to change timetable for specific day to another day/week/term
For each day in the Online substitution you can manually change timetable to another day/week/term. Timetable in this day is then used to determine what has to be substituted. Use menu Settings/Day in timetable and click on button "Day in timetable - Edit"...

 How to specify that Class/Group is missing the whole day
You can specify that Class is missing exactly the same way as you specify absent teachers: When class is missing you have an option to specify which group of the class is missing in the second combobox...

 Teacher details
... The software then reports how many overtime lessons the teacher did...

 Creating a remark for each substitution.
You can create a remark for each substitution. This can be used to let the students and the teachers to know some other information. For example that subject will be change or they shall wait 10 minutes for the teacher or similiar...

 Creating a remark for one day
... Go to menu "Main - Tools": Then your remark will be dispalyed in dayily substitution reports for teachers and students...

 Approbation
You can easy define the approbations directly in aSc Substitutions Online. Just go to menu Settings - Approbation and use a button Add: You can write there the name and abbreviation of the approbation or it will be defined on the base of your selected subject automatically...

 Long time absence
In case of long time absence (let's say 2 weeks), you can set all lessons to be substituted with only one teacher. At first set "New absent" and use "longtime absence". In the list of missing teachers choose one and select "Lessons"...

 Teacher's absence on supervisions
In case your teacher is absent for part of the day, but he is able to do his/her supervisions duty during breaks, you can uncheck, if teacher's absence concern also breaks before, between, and after teacher's absent periods...

 Copy duties
After publication of your new timetable, you can simply copy all duties and time-offs, which have been already set in online substitution for previous timetable. You can do so in "Settings" - "Timetables" ...

 Move the lesson
If you do not want to have a lesson to be taught, but move it to another day, then right-click on the line with this lesson and from context menu select "Move". In the next window the program shows you all suitable possibilities for this teacher and this class...

 Send notifications about substitutions
All persons (teachers, students) affected by the substitution receive a free notification about changes in their timtebles. For a summary of all notifications use the button "Notifications". In new window you can see the list of all persons, to whom notifications had been sent...

 Moved, replaced and swapped lessons.
If the teacher is absent, it is sometimes more practical to move, swap or replace some of his lessons. You can do "Right click" on such lesson and choose "Move"...

 How to change the lesson in selected day if nobody is missing?
If there is no absent teacher or class and you need to edit a particular lesson, e.g...

 How can I remove the substitution?
You can directly deleted only those lessons, which were manually created in the substitution or lessons you move. Simply do "Right click" and choose "Remove substitution": The substitutions lines that are created because someone was absent cannot be simply releted...

 Instructions to substituting teacher via application
After you publish substitution for particular day, missing teacher will be immediately notified in his mobile application to leave instructions for substituting teacher. He can send it very simply and for free directly in mobile application...

 Supervisions substitution
If you are using also supervisions in your timetable, then duties of missing teacher will be also displayed among his lessons, wnich need to be substituted. You can then set substitution of this supervision duty in same way as for standard lesson, or you can also cancel this supervision...

 Generate the substitutions for one day
Using Tools - Generate you can assign all substitutions for the selected day at once: Notes: We think, that it is better to use the classic mechanism to select the substituting teacher one by one. You can add more of the human factor to the decision...

 How can I create new lesson in Substitutions
If you need to create a new lesson, you can do it in menu "Main - Tools - Add new lesson": The "Add new lesson" dialog will appear. There you can select all necessary information for this new lesson. 1...

 How can I cancel the lesson
A: In case, that this lesson is among substituted lessons, simply do "right click" on selected lesson and choose "Cancelled": B: in case, that nobody is missing, use "Tools - Change other lesson", select lesson...

 What is shown in the top right corner?
Each row represents one teacher and his/her timetable. 1. The color of the teacher's schedule represents: A. Pink - teacher has a lesson there. B. Yellow - this is the lesson to be substituted. C...

 How to set teachers right for Adminsitration of substitution
If there are teachers, who prepare daily substitution, but you do not wish to give them the full access, you can allow them access only into this module...

 Substitution collisions
While you specify the substitution, it can happen that you will create conflicts. These are then shown with the red cross: You can double click on each line and the software will show why it thinks there is a conflict. In case shown below, teacher is already teaching other class...

 How to set up a Grade book
If your school has decided to use EduPage Grade book, please do the following steps: 1. Set up your EduPage site. To set up your EduPage site follow these instructions: 2. Create EduPage accounts for teachers, students and parents...

 Administrator: Basic view
Administrator can access grade book via basic left menu. Let's look at what offers the basic Grade Book view for administrator. The numbers correspond with the numbers in the picture. 1. Display grade book statistics for classes, teachers or for subjects. E.g...

 How to login to EduPage as administrator?
Enter the address of your EduPage page into your browser. Click Login. Use EduPage name as login name and password you provided when creating the page...

 How to set the right to add notices in behavior to all teachers at once
There are two possible rights modes to enter/view grades. In the unrestricted mode, any teachers can input grades to any students i.e. notices in behavior, via the Advanced mode. If, however your school prefers restricted rights mode, select Overview in the left menu and click Rights...

 Administrator: How to set the grading system 1-5, 1-6, A-F etc.
The administrator can set the grading system for evaluationg students` work by the teachers in the Grade book settings. In the settings you can select from a list of predefined grading systems, e.g. 1 to 5, A to F, or you can define your own grading scale...

 Can the school hide the grades from parents?
Administrator can choose whether the final grades are to be shown to logged parents or students...

 Our school name cannot be registered
EduPage allows each school to create it's own EduPage site. So it can happen that some other school has already chosen a name you feel could be yours. For example if a school Milton Primary from Clocksbury creates it's EduPage using name miltonpr.edupage...

 How to change administrator's password
If you want to change the administrators or teacher's password: 1. Login using your old administrator password 2...

 Administrator - administration of courses
The course plays an important role in EduPage. The EduPage site administrator has a very good overview of the created and missing courses, and of the settings of different courses. The Overview offers an easy way to identify potential problems with courses...

 Administrator - how to change settings of the course
In the left menu, select Overview and then Courses. If you click an course, you can change the course settings. Now you can see or change the course settings...

 Administrator - Course with divided class
Division of students to groups can be done only in one place in the updated version of EduPage. Division can be done when creating a course. Generally the teachers create their own lessons. If needed, the administrator can create courses for the teachers...

 Administrator - Red courses with bell sign
In the Courses Overview, the administrator can see "red courses with bell sign" and the following information: These are not created courses, this is just information that based on the timetable this course is missing. There are two reasons for this situation: 1...

 Administrator - How to copy divisions and groups
The teachers select the students when creating the course. If, for any reason the division of students must be done by the administrator follow this help: If division of students into groups has been made for a subject, this division can be copied into another subject...

 Administrator - Approving courses
In the Courses Overview, the administrator has an option to mark the courses he has checked as approved. It is information for the administrator, indicating courses that have been checked...

 Administrator - Divisions Overview
... Let's look at at this situation in sexta B class, where the system reports potential problem: In some cases the same division is used for several subjects...

 User rights - Overview
The administrator can access the User rights overview by clicking "Overview" in the left menu and selecting "User rights". The administrator can see an overview of all teachers, and the user rights they have been granted...

(user rights, overview of user rights)

 Overview - standards
In the Standards view, the administrator can see if teachers use standards in their plans. Green color indicates standards have been assigned in official courses. Red color indicates that the teacher does not have standards assigned to their plan (maybe there is no plan - check in the Plans view)...

 Rights to grades
These are the rights to view/enter grades in gradebook. Rights are linked to "official courses". If a teacher creates an official course, they can enter grades. It is not necessary for the administrator to set their rights elsewhere...

Parents

 How to create a recipients' group
When writing a message, the system will provide you with predifined groups of recipients - e.g. groups by courses. If necessary, you can create your own recipients' group. Click on the recipients selection button. Select the recipients of your message...

(send message to group, send message to multiple users)

Students

 How to create a recipients' group
When writing a message, the system will provide you with predifined groups of recipients - e.g. groups by courses. If necessary, you can create your own recipients' group. Click on the recipients selection button. Select the recipients of your message...

(send message to group, send message to multiple users)

 Student - How to submit HW with attached file
Your homework requires file attachment. You receive a notification about the homework in EduPage application and on the web page: Prepare the file in your computer. Log in to your EduPage account. Find the message about the homework in your notifications...

 Student - What does "Play online" in the test or homework mean?
If you have been assigned a test or homework with the "Play online" information displayed, click the message and select "Play material". The test or homework can either be elaborated online, or it contains a study material...

Teacher

 How to delete a course
Move the mouse over the course tile and the setting wheel appears in the lower right corner. Click it. You will see the course settings. Select to delete this course in the left bottom corner...

Printouts and exports - Substitutions / cover

 Improvements in the substitution overview
New report that you could have tested in the News section are active in the Print button. You will find the original report down below: Advantages in short New view is more complex...

Preparations - Plans, preparations, standards

 E-learning
EduPage offers a powerful e-learning tool. First, we recommend you create a teaching plan for your course. Next, a teacher can create various materials for individual topics of the plan, such as presentations, tests, etc...

 How to start with e-learning?
In order for the school to start using the EduPage e-learning module, the following steps must be taken: 1. Add or import into EduPage the following school data: classessubjectsteachersstudents parents 2. Create accounts for teachers, students and parents...

 The advantages of EduPage Preparations
... They won't email you or call their classmates to ask what curriculum they missed...

Reports - Headmaster, deputy, administrator

 Class register reports archivation
... Near each class there is a button with which you can choose which reports you want to archive for that class: When you select reports for all classes, you can generate the together: You can run the generation only after the school year end...

 Class register archive - Generating reports from Class register
... It can be saved to pdf file or printed: Note: Reports generated in this way are generated by class and they are not archived automatically...

 How can I print results from action?
...The results will be exported to a spreadsheet where you can print them...

 Teacher - attendance students. Report.
... It is possible to generate attendance report for only one or several students, or other reports...

How to organize teaching materials in EduPage - Preparations

 Plans and preparations in EduPage - OVERVIEW
When you create a new course at the beginning of the year, create a teaching plan in EduPage also. You do not need to enter curriculum in class register at a start of a lesson. You simply choose the next topic from the plan...

 How to access preparations in class register?
When you choose a topic from a teaching plan in a class register, you can see how many preparations you have to selected topic. Clicking on it EduPage shows you all preparations to the topic...

 Quick way to your plan and preparations via timetable
If you click on an lesson in your timetable, the system will set you up in the course plan and preparations...

 Saving material to preparations while creating it
When creating a new material (test, presentation) or a new card, set the right topic in the plan and press the red + button. The test, presentation or card will automatically ataach to the selected topic. (Not valid for HW and project assignation...

 Why add preparations to the topics of the plan?
If you select a topic from a plan, you can see all the preparations that you have available for the selected topic. Organizing your materials according to the topics of your plan brings you the following benefits: Benefits for teachers: 1. You can access your materials easily during the lesson...

 How to assign materials from 'My library' section to specific course plan?
You can find all materials, once created in EduPage, in the 'My library' section. There are all materials, from previous years included. In time there are plenty of them, it becomes not easy to orientate oneself in it. Therefore we recommend assign them to specific topics of the plan...

 Categorizing teaching materials from My library to a plan by drag-and-drop
Materials in My library that have not been categorized to any plan can be displayed by clicking on the "Not assigned to any plan" button. These materials can be categorized to the relevant plan additionally by drag-and-drop. Start by activating the drag-and-drop function...

 How to add materials from My library to the topics of the teaching plan
In the My Library you can find the materials you used in the past - pictures, files, tests, etc. It is good to move them to the topics of your plan. Select the materials you want to connect to the plan. At the top there are possibilities what you can do with the materials. Select the label icon...

 Synchronizing preparations in similar plans
If you use similar plans in several different courses (e.g. when teaching parallel courses with copied plans), a "Synchronize with similar plans" button appears when creating preparations in one of them. The synchronization is based on identical title of topic in different teaching plans...

 Where do I find my E-learning preparations after the EduPage update?
The praparations that were attached to topics in a plan can be found in their original location. If you copy your former plan, you can find your preparations there. Other preparations that were not attached to any topic in a plan can be found in the My library / Not assigned to any plan tab...

 How to add material to preparations or to preparations of another course
There are more ways of assigning existing material to the preparation of another course - for example, if you are teaching parallel classes and you want to have the material in preparation for each of the classes. 1...

 How to add teaching materials from My library to the teaching standards
In the "My Library" section you can find materials you have used in the past - pictures, files, tests, etc. You can sort them by topic of your plan or by the standards they cover. Tick the materials you want to attach to the standard...

 Marking materials as "Basic curriculum" or "Advanced curriculum"
Sometimes it may be useful to have materials divided into those that cover the basic curriculum and those that are beyond the basic curriculum - for example, exercises for clever pupils. In EduPage there are labels on each card or material...

 How to use the materials I have created, in the following school year
... If you don't have your teaching plan in EduPage yet, you can create it or copy it or import it from excel: It is possible to categorize your preparations by government/school standards...

 How to copy preparations from another teaching plan
Tick the materials located either in your Plans or in My library to copy them. Tick the cards you want to copy. Press the arrows icon in the upper right corner. You will be asked by the system to provide an account to copy the materials to...

 How to copy the content of My library to a different EduPage
... If you wish to copy the entire content of My library, please follow these instructions: Click on the sorting icon and then click on the "Export to a different account" option...

 How can one plan be shared and used by multiple teachers? (Team teaching)
Team teaching is when multiple teachers teach a group of students the same course throughout the school year. In this case, you create a teaching plan as you would normally. In "Plan settings", you can select multiple teachers to teach this course...

 How to transfer uncategorized materials in your plan to a specific topic
Select your course and click on Plans and Preparations. The cards that have been categorized to individual topics will display when you click on a specific topic in the plan...

 How to remove cards from a topic in the plan or from uncategorized cards
If a card has been assigned to a plan by mistake, it can be either removed or deleted. To remove categorization of the card to the plan, tick the card and select the tag icon in the top menu. Click on the "x Remove" option...

Assign materials to students - Preparations

 How to assign a material (e.g. presentation) to students?
A presentation about Africa shoud be assigned to the 6.D Geography course. Press the "Edit assignations" icon in the presentation card. Select "create a new assignation" in the "Assign" tab. Select the course to assign the material to and press Done...

 How to assign created questions to students?
Tick the questions that are to be assigned to students. Click "Add selected to material". The questions can be assigned to students either as a test, or as homework. The homework has a default name that can be changed...

 Assign tab - description
The "Assign" tab contains some information and options for the assignment of the test: Green: inclusion of material in study topics...

 How to add existing test to another class
Select the test, you want to reuse. Click on "Edit assignation" icon. Selet "Create new assignation". Choose the course, you want to assign the test, and fill in other information. Press Done...

 How do the students access materials prepared for them by the teachers?
Students have several options to access the materials about a specific study topic prepared for them by the teacher: 1. Via the "Curriculum" 2. Via notification about taught lesson 3. when the teacher assigns material to the student 1...

 How to properly assign materials to students for online learning?
In case a school must be temporarily closed (e.g. because of a virus infection), EduPage offers the teachers various options for online teaching. In EduPage, a teacher can prepare a presentation for the students, or assign a study material to them...

 How to assign material only to some students
In some situations you need to assign a project or a presentation not to the whole class, but to some students only. Suppose we want to assign the Presentation "Solar system" only to some students from class 6.D. On the presentation tab, click the "Edit Material" icon...

 Assigning homework/test over again to selected students
If you need to assign a teching material (test, homework) again to selected students: Click the "Results" tab in the top menu. Select the relevant material from the list in the left column. Click "Overview" and select "Edit assignments of the material"...

 How to assign students a test again / return it for rework?
You have assigned a test to students, set a time limit for students to take the test, and limited the number of attempts to 1. However, not all students answered at the given time...

 How to prepare a test for future use, without immediate assignment to students
To prepare a test for future use, select the "Do not create an assignment yet" option in the "Assign" tab and save your changes...

 Messaging about assigned material (HW, test, project, etc.)
The teacher can assign the students HW, test or project. If the student has questions about the assignment, they can start a conversation with the teacher by clicking on the "Reply" button in the assignment. The conversation is linked with that specific assignment...

 How can the students verify what they have learned at school?
If a teacher prepares several revision questions to each topic of their plan, the students can test themselves at any time - at school, at home, on the bus, from what they have learned at the lesson. On smartphone, tablet, or computer...

How to create new material? - Preparations

 Creating new materials
Set on the topic of your plan and press red +. Choose what type of material you want to create: In EduPage Plans and preparations environment, we distinguish two types of preparations: Material Card Material means a test, homework, presentation, or project...

 What is a card?
Card is the basic unit of preparations in EduPage...

 How to attach file to my preparations
Select the topic from your plan. Click on "Attach file" icon and choose the file. Or you can simply drag and drop a file to this first card in preparations. Type the title, and/or some text. Save it...

 How to adjust image size in a question or presentation card
When inserting an image into the card, you can adjust its size. Click the image. Image settings display on the right hand side. Image size can be adjusted by inserting another image next to the first one...

 How to enter picture into question
You can insert the image in the tab below or to the right of the existing content. To insert an image below the content, click the yellow "+" at the bottom of the tab. Choose what you want to insert in the question...

 How do I add audio file to my preparations
Select the topic, to which you want to add an audio file. Then simply drag the file, move it over the start card. When this card turns green, drop it. You can test the audio file by pressing the play card button...

 How to send to students a sound file that can be downloaded
When inserting a sound file into the card, the predefined play mode is indicated: In the Sound settings you can select a play mode "multiple times with time seek". In this mode it is possible to download the sound file. Click on the three dots to download the file...

 What is the size limit and what types of files can be uploaded to EduPage?
The size limit of a file uploaded to EduPage by a teacher or by a student is 50 MB. Best practice is not to send large files (even files smaller than50 MB) via e-mail nor via EduPage. If you need to share large files with your students, we recommend you use cloud services, e.g...

 How to make material invisible for students?
Select "Visibility icon" on the material you want to make invisible for students...

 How to insert internet link to a card?
Click on the topic in your teaching plan. Press the red + sign in the bottom right corner. Select "text card" from the slide options. Click inside the text field. Editing options display in a top menu. Select the link icon. Insert the link and press the green tick icon to save changes...

 How to add a video to your preparations
When adding a video to your preparations, please follow these instructions: 1. Upload your video to YouTube. To upload a video, create a youtube account, then upload your video file. How to upload a video to Youtube 2. Usually it takes some time to process the uploaded video. 3...

 How to create card with table in preparations
Press red + in the bottom right corner and select "Text Card". Click on the card, a yellow + appears at the bottom. Select a table. You can set the number of rows and columns of the table either in the right pane (Table options) or through the + buttons. Choose the border style...

 How to make a copy of a card (your, school or global card)
Select the card you want to copy. Click on the "Duplicate cards" icon in the top menu. Select the option to make a copy without grouping. Press Done. A copy of the card has been created and can be further edited...

 How to enter mathematical symbols in questions?
... excel expressions insert a backslash before the dollar sign: \$...

 How to copy question?
Select the question, so that yellow frame around it is highlighted. Press CTLR+C (copy). Press CTRL+V (paste) on the place, you want to copy the question. Press Done...

 How to input chemical compounds
LaTeX is an instrument for writing mathematical expressions. The "mchem" part of this instrument is for writing chemical formulas. Chemical formulas to be displayed in a line of text, have to be enclosed in dollar signs and curly brackets \ce, tj. $ \ce{.....

 How to insert more than one image
More images can be inserted into the card via the black + sign. It appears when hovering your mouse over the first image. When inserting images this way, the system will make sure the images are aligned properly...

 How to restore data lost during creating a new card
If your internet connection or power is suddenly out during creating new cards in EduPage, or you simply haven't saved your changes, the data can be restored. Return to cards editing as soon as it is possible. 1. Click the "Lost data, restore autosave" icon in the upper right side. 2...

 Importing test questions from a text editor (e.g. Word)
If you have created your test questions in a text editor, importing them to EduPage is easy. We recommend numbering individual questions for the system to recognize them (this can not be a numbered list). The answers in ABCD questions have to be marked a) b) c) d) etc...

Reports - Reports

 How do I print a class report and other reports?
... then Print / Export ... From the Print Reports menu, choose Class Report...

 How can I print my plan
... Your plan will be exported to Excell, from which you can print it...

 How to print list of students
Select the "Students" tab and click the Settings icon. Select from the two types of lists available. The system generates a report. It can be either printed or saved t oPDF...

 How to print the list of students attending an interest group
... Click the service key icon and then click the "Print / Export" text ... You have two print reports to choose from: a report with or without a class...

 How to print notices students from my class?
... then Print / Export and select Notices of students from the list of reports...

Import to new school year - Payments

 Import to new school year - canteen and payments
... user rights in the payment module - templates of emails - terminated users - it is possible to import data for terminated users (senior grade users...