Headmaster, deputy, administrator

1 How to input a new class/subject entry
...classes/subjects select "Setup wizard" on the main page...

1 How to save time when assigning subjects to classes?
You can import the settings of subjects on the report card from timetables or from grades, then you just need to set the order in which the subjects will be printed...

(report, reports, certificate, certificates, subjects, order)

1 How to close the class register for classes that finish before the end of school year (graduate classes)
1. First, delete the finishing classes with no further lessons, from the timetable. Then publish a new timetable version and set the validity date. The changes are immediately implemented in Substitutions online. 2...

1 Homework overview
Sometimes you need to view undone homework by subjects. You will find the filter as follows: Notifications - Homework/Exams - Settings (cogwheel icon) - Missing homework Each teacher can only view the subjects he teaches: Class teacher can view all subjects of his class...

(homework, rework, not done, missing homework)

1 How to arrange subjects on a report/certificate?
If the order of subjects appearing on a report matters, you can arrange them in the Pedagogical documentation section of the Education module. You can pick which subjects should appear and in what order by clicking on Setup subjects on certificates...

1 How to arrange subjects on a report/certificate?
If the order of subjects appearing on a report matters, you can arrange them in the Pedagogical documentation section of the Education module. You can pick which subjects should appear and in what order by clicking on Setup subjects on certificates ...

(report, reports, certificate, certificates, subjects, order)

1 Administrator: Basic view
Administrator can access grade book via basic left menu. Let's look at what offers the basic Grade Book view for administrator. The numbers correspond with the numbers in the picture. 1. Display grade book statistics for classes, teachers or for subjects. E.g...

1 How do I sort classes so that they appear in the order I choose
You can adjust the order of classes as they appear in the Agenda online. In Agenda Online, select classes, select Tools and Sort. Click on the class you want to move up or down. You can change the location of the class by pressing it repeatedly. Agenda online remembers the set order of classes...

1 Administrator - results
Select "Results" in the left menu...

1 Teacher - How to activate the Student pick up from school for specific students only
When choosing the 'Select students manually' option, there are more combinations you can choose. All classes: This option means that you are responsible for all students from all classes for whom the administrator has allowed pickup through EduPage. For example, the entire primary section...

1 Let's get started: How to input your school data into EduPage?
In your web browser, log in to EduPage as an administrator. Click on the Wizard tile on the start screen or in the left menu: Now click on School data : For the start, add the following: 1. Teachers Enter all the employees who work at your school and fill in their details...

1 Adding more missings at once
You can add more missing teachers/classrooms and classes at once. Just press button "More" in the "New Absent" dialog, and then select missing teachers/classes or classrooms...

1 How to lock the Class register? (curriculum taught, attendance)
Lock the class register in regular classes To seal the attendance and the class register data to a specific date, set the date in the Class register/Settings/Dates. Attendance and class register can be locked separately. It will not be possible to change data recorded up to the set date...

1 How to add a teacher the right to view grades in multiple classes?
The rights to view and edit grades is based on the courses created. When the teacher has created a "course", he can edit grades in it. It is no necessary for the administrator to set this right for the teacher elsewhere...

1 Some classes are educted at school, some online and then they swap. How to adjust the settings.
If some classes (e.g. 5.A, 5.B,...) are educated at school and other classes (e.g. 8.A, 8.B,..) are educated online with a slightly different timetable, and then they swap, two week timetable can be set in the Timetables: In week A set the timetable for classes 5...

1 Groups in joined classes have different names
The "Groups in joined classes have different names" notice might appear when verifying the aScTimetable on EduPage: (Education - Timetable - Administration - Verify - General) This example shows problems with groups in classes 7.A, 8.B in the Ethics subject...

1 Student's Progress
EduPage allows teachers or the school management to see the student's results during their studies in comparison with other students in the class, or a comparison of the student's results by individual subjects. You start by clicking "Comparison statistics" in the Grades module...

1 How to add missing teachers/classes/classrooms in mobile app
At first select a day in daily timetable ("today" is selected by default). Slide the calendar to sides for "previous-next weeks. Add new absent teacher with big red "+" button in lower right corner. You can also add more absent teachers (classes, classrooms) in one step...

1 How to copy the teaching plan if I teach parallel classes?
Select the course you want to copy the teaching plan to. Select Plans and Preparations from the top menu. Press Create the plan. Press "Copy from another plan". Select the plan you want to copy. If you have prepared some preparations in the plan, they will be copied as well...

1 Events in substitution
Once you create new events in your school's calendar for some classes, with supervising teachers it will automatically appear in daily substitution. Then you can click on this Event and select "Add absent"...

1 How to evaluate general competencies, such as interest in the subject, preparedness for classes, and so on?
You can add subject-specific standards to the competency evaluation, for example, whether a student can add numbers up to 20. However, you can also add standards for general competencies/behaviour. Choose Ad-hoc competencies. Add section and competences...

1 Approbation
You can easy define the approbations directly in aSc Substitutions Online. Just go to menu Settings - Approbation and use a button Add : You can write there the name and abbreviation of the approbation or it will be defined on the base of your selected subject automatically...

1 How to input events/lessons with class teacher en masse
The teachers/the administrator can input several types of events into the calendar: ...

1 Administrator - plans
Tile: "Browse plans" Here you can find overview of the school courses and other related usefull information. If you click a specific course in the table, you can view the detailed plan, preparations, standards and assignments...

1 How to enter when some students attend an event and some have lessons in another class? (function "join classes")
We will explain this in classes 9.A and 9.B, which go to a ski course, and students who do not go to a ski course learn according to schedule 9.C. 1. You will create a ski course event for classes 9.A, 9...

1 How to display/not display grades on the report card to students and parents?
The school administrator can choose whether the grades on the report card will be displayed to logged-in students and parents. You can set this in the Pedagogical documentation - Certificates / transcripts section...

1 How to solve a situation when some students participate in the event and the rest have classes in another class? (temporary reassignment of studentsfunction)
There is a new feature on EduPage available to temporarily reassign pupils who are not participating in a school event, excursion or exam to another class and study by the students' timetable...

1 Teacher - How to select which children's departures from after school club I manage. Selection options.
These are the options to select when activating the Student pick up from school by a teacher: 1. Class register : by selecting this option, you will be able to manage the departures of all students with whom you have a lesson in the timetable from this moment until the end of the school day...

1 Substitutions during quarantine
Please, do not enter the quarantined teachers and classes into substitutions as absent. Distance learning continues and absences of teachers or classes would disable entering the teaching topics into the class register...

(substitutions, teacher in quarantine, class in quarantine)

1 How to add material to preparations or to preparations of another course
There are more ways of assigning existing material to the preparation of another course - for example, if you are teaching parallel classes and you want to have the material in preparation for each of the classes. 1...

1 How to start using the Pick up from school module/Initial settings
Log in to EduPage as the administrator and select the "Student pick up from school" module on the main page. Click the "Settings" section. Firsly, select the classes. In the selected classes, the parents will have the option to send their pickup request electronically...

1 How to learn the number of students in each class
Select Classes in the left menu of Agenda Online. Select "View - Columns - Basic". Tick the "Boys", "Girls" and "Number of students" tickboxes...

1 Inputting absent teachers
You can input, that certain teachers, classes are absent or some rooms cannot be used due to an exams or special events. 1. Click on the big icon in the upper left corner or select "Absent" from main menu. 2. "New absent" dialog appears...

1 Comparing results by class in standards
The administrator of EduPage has an overview of students' results in individual topics by class. Select "Standards" in the left menu and click on "Compare standards". You can select all classes of a specific grade...

1 User with limited access
Teachers have access to grades, class register by default, they can see class register of other classes as well as attendance. If the teacher is also a class teacher, he/she can edit the class register in his class and enter the attendance...

1 Class register reports archivation
At the end of the school year administrator can create archive of all electronic class register (ECR) reports. This can be done with the button here: You will see a list of all classes...

1 List of all helps for payment module
List of helps for payment module Basic information about the module School bank account and others settings of module Payment plans - how to set fees Students - payers How the school should work with received payments Teacher...

1 How to assign the students homework, so that they can submit their work as a file or text?
If the students are required to submit their homework as a text or file, e.g. programm source code, follow these instructions: Click the "Start" button in the top left corner and select the "Add homework" option. Type the assignment text of the HW and check the due date...

1 How to input an event when only part of the students take part and the rest attend lessons with another class
Classes 6.A and 6.B are going on a skiing trip. Students, who don't take part attend lessons with class 5.A. 1. Create the event "skiing trip" for classes 6.A and 6.B, select the participating teachers, select the participating students: 2...

1 Administrator - Divisions Overview
In this overview the administrator can reveal possible problems with divisions . They are indicated with red color . (Note: Green color does not indicate that the students have been divided into the groups correctly...

1 How to display only the current students of the school
Agenda Online displays a list of all the students in the particular classes. To display only the current students of the school, without the students with completed or discontinued studies: select "Internal students" in the "Main" menu...

TimeTables

1 How can I sort teachers/classes/subjects/classrooms?
...teachers/classes/subjects/classrooms list box to reorder items in the list...

(sorting, order,)

1 I want just one PE/Art/Drama lesson per day
My classes shall have no more then one PE or Art or Drama lesson. You can add this advanced cardrelationship: Select your subjects. and make sure you use "Apply to Classes"...

1 I want to have Math lessons in a class on the same period every day
You can specify that some subjects must be on the same period every day...

1 How can I define lessons that can be outside teaching block(in the afternoon)?
If you have some subjects that can or has to be in the afternoon you can add this cardrelationship: Now the selected subjects can for example be on 8th period, while normal teaching ends at 5th period. Without this card relationship the software will never create 3 period gap for the students...

1 Spreading lessons on different periods each day
Question: How can I distribute e.g. 5 math lessons over the week so that they are on different periods each day. I don't want all the math lessons to be at first period each day. Answer: You can use advanced card relationship. Go to menu Specification/Card relationships/Advanced...

1 How to delete subject
In the main menu click on Subjects . In dialog you can select one or more subjects from the list with using "Shift" or "Ctrl" keys. Then click on "Remove" button and confirm with "Yes" ...

1 We have 10 days schedule. We need to assign one classroom as a home classroom for two classes.
The classroom can be home classroom for more classes. Just specify those two classes...

1 I need subject Math to be on the same position in classes 5.A and 5.B
Please go to menu - Specification/Card relationships/Add. Use card relationship: "The selected subjects have to be at the same time in all selected classes." See picture: Notes: 1) For 5C+5D, you will need to specify another card relationship...

1 Testing multiple classes/teachers at once
You can test multiple classes/teachers/classrooms/subjects/students this way: First go to corresponding view (Whole/Teachers/Classrooms/Subjects/Students). Then select rows that you wish to test. You can do it by clicking on row headers...

1 Biology has to be in the afternoon in certain classes and in the morning in other classes
If you define time-off for Biology, it then affect all Biology lessons in all classes...

1 Additional data synchronisation
Every time you upload a new timetable that is official for some time of the school year, the software offers you to import the data from the timetable to EduPage where you can link the timetable objects with the objects from EduPage...

1 I do not want my geography to be on Friday and then on Monday
The program automatically puts your lessons equaly over the week, not on consecutive days. However by default Friday and Monday are not consecutive days. So if you do not want to have the lesson on Friday and then on Monday you have to define an advanced cardrelationship...

1 How to delete class
In the main menu click on Classes . In dialog you can select one or more classes from the list with using "Shift" or "Ctrl" keys. Then click on "Remove" button and confirm with "Yes" ...

1 Print legends below timetables
Below each timetable you can print legend that shows list of subjects, teachers or classrooms so that your students will understand the abbreviation in the timetable...

1 Subjects time-off
Subjects time-off Swimming lessons pre všetky triedy can be only on tuesday after 5th period... nastav proste volno.....

1 Printing pictures of subjects
For nicer printouts you can specify the thematic picture for each subject and not just color. This picture then will be printed on class timetables. This feature is very useful for younger children so that they can understand the timetable without reading...

1 Class can have max 2 gaps per day
The software doesn't create gaps for classes and students by default, but calculates the average number of lessons per day and then it places them consecutively. This is ensured by so-called "Educational block"...

1 How to merge two timetable files into one
In ASC Timetables you can merge two (or more) timetables into one file with the Import function. This is handy if you and your colleagues have prepared different timetable files for different part of your school - e.g...

1 Two subjects must follow each other
You can create a card relationship that defines that two subjects must follow one another (in arbitrary or specified order): ...

1 How to create sections of courses for subjects
You can create seminar's lessons as the ordinary lessons - However, once you have added all students and inputted all their requests you can create these specific lessons directly from Students/seminars dialog . In the right part of the dialog, you will see the list of all subjects...

1 5A has to have Biology right before or after biology in 5B (the two classes have to have biology lesson on consecutive periods)
You will need to input two cardrelationships for this: 1. First specify that there shall not be a gap between lessons from certain group. Select subjects, classes and "apply globaly": 2. However the above rule will consider as a gap only a space between the two lessons on the same day...

1 What if 2 specific subjects must be taught simultaneously?
If these subjects are from different classes check this article: . If they are from the same class: If you have divided class and one part has English and another part have Spanish, the software will automatically put them together if they are from the same division...

1 Max one history lesson on 6th position in each class (solution 2)
You can add advanced cardrelationship Max periods per week and specify the 6th and 7th period in the time map: Do not forget to set "apply to selected subjects in selected classes". The software will then check max 1 period of History in each selected class...

1 Advisor - No lessons for certain period
Sometimes it may happen that the class simply doesn't have a lesson that can be on certain positions. For example this school has forbid all subjects to be on 4th period: This is however a problem in the default settings where a student cannot have a gap in his/her timetable...

1 Lessons for specific subjects can be over lunch free period
For each class you can define "lunch free periods" for a day - see: However, if there are subjects, which you consider, that can be during this free periods (e...

(lunch, subjects constraints,)

1 Periods of varying lengths + subjects in minutes per week (Canada)
If your school have periods of varying lengths you can go to Menu Options/Customize the software...

1 Can I export the lessons, teachers, subjects to MS Excel?
You can export the data you have inputted to MS Excel. Choose menu File/Export/Export to MS Excel: The following dialog appears. You can select what you want to be exported: The most usefull is probably to export contracts. This export all the data into several sheets for each list...

1 Temporary subjects - quickly add extra activities for teachers into their schedule
If you have some activities that each teacher shall do, but you want to add them AFTER the timetable is created, you can use "temporary subjects" . This solution is good, if you do not know how many special lessons - without class - each teacher will have...

1 Homework preparation
When adding a new subject or editing an existing one, you can use the check box highlighted in the picture to mark those subjects that require homework preparation. You can then specify the maximum number of these subjects that can be taught in one day...

1 Two subjects have to be at the same time in both weeks/terms
For example you have one doulbe lesson of Algebra on week A and one double lesson of Geometry in week B. The software may put them on different days, which is usually not a bad thing...

1 Specify how many lessons shall be before certain position
You can create special card relationship that defines how many lessons shall be before certain position. For example this picture defines a cardrelationship for all classes that have 1,2,3 or 4 biology lessons...

1 Teacher cannot teacher more than 3 consecutive periods in one class
Add this advanced cardrelationship: Please note the: Apply to selected teacher's classes. This will make sure the rule is applied to each teacher in each of his classes separatelly. If you use for example Apply globally, then there could not be 3 conscutive lessons in the whole school...

1 Advisor - These teachers have to teach in too many classes at the same time
Typical example of this situation – Let’s say, that we have small school with 9 subjects, 3 classes and 8 teachers. Then we want to create some free lessons for teachers...

1 Importing from Clipboard (MS Excel)
Import from clipboard is useful tool which you can use to import your data from almost any other program. These steps will describe how to transfer data from MS Excel but same method can be used with other programs too...

1 Our teacher teach two different subjects but they need at least one period gap between.
If your math teacher teaches also physical education, he will be very grateful, if you create him the timetable with a gap between two lessons for different subjects. You can use this advanced relation...

1 Two subjects cannot follow/Cannot be on the same day.
You can create a card relationship that defines that two subjects cannot follow one another or they cannot be on the same day: ...

1 Our school works in two shifts, some classes come in the morning, some in the afternoon
If it is already decided which classes come in the morning and which in the afternoon, then you simply need to modify the time-off of the classes: You may need to raise the number of periods per day in menu Main/School...

1 What are classes (grade levels).
In aSc Timetables by "the class" we understand a group of students, with mostly the same timetable during a school year . E.g. - all students in the 5th grade are divided into six classes - 5A, 5B, 5C, 5D, 5E, 5F ...

1 Can I force the generator to place certain lesson on certain position?
You can place the lesson into the timetable before the generation and then lock them. The generator will not move the locked cards...

1 Import from XML
This topic is for IT personnel of your school. It requires basic software programming skills. Please see this topic for simpler way of importing data into aSc Timetables: aSc Timetables can import data from "aSc Timetables XML" file. You need to write your data into this format...

1 Import students' course(seminar) selections from clipboard(Excel) - Method 2
Instead of manually inputting it is possible to import the students and their seminar choices from program MS Excel. Just select your excel data and copy them to the clipboard. Data for import must be exactly in this format...

1 Typical situation: Two teachers are teaching two subjects in one class at the same time
The software allows you to create lesson not just for Entire class, but you can create lesson for each group of certain class...

1 How to print only certain classes or teachers?
You can use button Filter. Here you can specify for each type of the objects allowed values that you want to see in the printouts...

1  Typical situation: Physical education, 3 groups in 2 classes
We have girls joined from 2 classes, however boys have separate lesson in each grade. Solution: You have to input 3 lessons. 1. Boys in 5A: 2. Boys in 5B: 3. Girls joined in 5A and 5B: 4. Result will look like: Sample file can be downloaded from here ...

1 Why there are missing classrooms printed in Classes timetables?
If you don't see some classrooms on the cards in your printed reports, it can have these main causes: 1. You have not used classrooms in your timetable at all. Please, see this topic: how to create and assign classrooms to the lessons and generate your timetable again. 2...

1 How can I print summary timetables for teachers/classes/classrooms?
Go to print preview and in the marked combobox, select your report. Notes: 1. You can modify what shall be printed in each card 2. You can change the height of rows by dragging the lines 3...

1 How to specify lessons where students are joined from two classes?
To specify such lessons you can use button "Joined classes" in "Lesson" dialog. After pressing this button a new window will show up and in particular rows you can choose Classes from which students are joined in this lesson...

1 How can I copy division from one class to another classes
In case you need to join groups from multiple classes into one joined lessons, we recommend you to use the same names of the groups. For this purpose, it is very convenient to use "Copy to" feature in "Define divisions" dialog...

1 Typical situation: Physical education joined boys and girls from two classes:
One teacher has boys from two classes, another teacher has girls from two classes: Use the button Joint classes for this: If the school has many boys, they have to create two groups of boys...

1 Distribution of subject over the week
By default, program tries to distribute subject in class's timetable equaly over the week. This default rules are like : 1. If it is possible, program will put cards of subject on different days. 2. If number of cards of subject is more than number of days (e.g...

1 Working with joined lessons
You can quickly create joined lessons in the lesson grid. 1. Select multiple classes you wish to join in one subject's column - use "Shift" or/and "Ctrl" keys for multiple selection: 2...

(lesson grid)

1 Teacher cannot teach in two different classes in one day
You can add cardrelationships that says, teacher cannot teach in 5A and 5B in the same day: If you have more classes you will need to add more cardrelationships, depending on what you really need...

1 Education block - allow some classes to come later or to leave school earlier.
The program calculates the amount of lessons per each day automatically. If you for example have 32 lessons per 5days in a week then the software calculates 32/5 = 6.4. So the automatic lessons distribution decides that this class has to have 6-8 lessons each day...

(manually set educational block,)

1 Export to XML
This topic is for IT personnel of your school. It requires basic software programming skills. Please see this topic for simpler way of exporting data from aSc Timetables: See also: aSc Timetables can export data into "aSc Timetables XML" file...

1 We have different recess times in parts of school. How to input it? (Solution 2)
Using menu "Main - School - Bell Times/Rename periods" you can create more bells and specify that they are valid for some classes. Use these steps: 1. Change time of periods for first group of classes...

(different bells, different times)

1 How to change the week for more lessons at once?
dopln online - tam je to inak In case you have not defined a two or more weeks in timetable yet, you should do it now. Please, check this article: Now, go to menu "Specification - Change" . New window "Change" will be displayed...

1 How to print in color and define colors in printouts
In the Print preview click on the icon Colors . A dialog appears where you can edit all colors settings. In the first area you can specify colors for cards and they backgrounds...

1 How can I input students picks
Before adding students requests you need to: - add all students into your timetable - - create subjects/courses which students can choose from - Once the above is done you can add all students requests for chosen subjects...

1 Editing lesson - Options
These options can be accessed by Options button in upper panel of lesson grid, or by right clicking on cell: The list of available options depends on the lesson you are editing: Lessons - Show lessons in this cell in standard class lessons dialog...

1 What is shared classroom?
Shared classrooms is only an easier way how to input your data. It is not meant as "classroom shared between classes", or "more lessons can be here at once", but more like the name of "group of classrooms" suitable for more subjects with no other specification ...

1 Two classes in the same room at the same time (Solution 2)
If a room can accommodate two lessons at the same time, you can input it by creating two "rooms"...

1 Two classes in the same room at the same time (Solution 1)
You can specify that classroom can accomodate more lessons at once: See also: ...

1 Testing was sucessfull, but the generation fails
1. Try to generate on higher complexity 2. Try to generate with relaxed constraints to see what kind of constraints had to be relaxed, and then relax them. 3. You can also try to test bigger parts of the timetable...

1 Do not print some breaks or periods in some classes (or teachers or in summary timetables)
tu treba doplnit, ze v online rozvrhoch je toto nastavenie viditelne iba ked zvolis bell 1 For each period or break you can specify, that it shall be printed in only in a group of classes...

1 I need subject Geography to be last lesson on a day in classes 5.A, 5.B, 5.C...
You can specify this with card relationship: ...

1 How to create the first TimeTable ONLINE
You can create your new timetable directly in ASC Timetables online administration. At first click on the "NEW" button. New tab will be opened and the wizard will starts immediately...

1 How to input Options - each student needs to select one course from Options1 and one from Options2
In this article, we will try to explain the best way to create basic electives = Options . It means, the students (from a class, or from an entire grade) need to choose exactly the one course from the predefined set of more subjects...

1 How can I modify what public (users without password) can see?
By default the public can see only timetable of individual classes and summary timetable of all classes. Only teachers with passwords can see the teacher's timetables and students and their parents can see student's timetables...

1 Custom views
The Whole basic view, which displays the complete timetable, is always available for each timetable. However Custom views allow you to effectively divide entire timetable into smaller and more easy readable parts. For example you can display only 5th grade in one view...

1 Lesson requires more classrooms
Some of my lessons require more classrooms. Example 1: I have "Hand work" lesson, where are joined 2 classes with 2 teachers, but I need them to be allocated into two classrooms. Example 2: I have only one gym room...

1 Comparing timetables
There are two options how to compare your timetable files. You may find both in menu File - Compare...

1 How to apply constraints to whole grades
toto ešte trochu učeš... Let's take a case, when you wish to specify constraints, that all "Music" lessons from each grade must be placed on the same day in the week . It means that all classes from 5th grade (5A, 5B, ...) must have these lessons in the same day...

1 How to contact ASC Timetables support
In case you have some questions, or you need some help with your timetable you are actually working on, you can write us directly from ASC Timetables software - simply click on blue icon with a question mark New window will appear. 1...

1 How to add a new subject
In main menu click on Subjects - New . Following dialog "Subjects" appears. Specify the subject's full name in "Subject title" and very important is to specify the "Short" name also ...

1 How to specify when a class can have a lunch?
If your students have the lunch during break between 5th and 6th period or if all your students can have their lunch after their lessons, you don't need to care about entering lunch in the program. If all classes have lunch during 6th period, you can define this with Time-off for classes...

1 What are seminar/course lessons for?
Seminars/Courses are a special lessons dependent on individual student choices. Expression "seminar" or "course" in this case means the group of students specified according their individual requests for the the same subject...

1 Painting lessons in class must have gap at least 2 free days.
The software distributes lessons into timetable automatically according card distribution settings in subjects constraints...

1 What does "Apply to" mean in the cardrelationships?
prepis to tak, ze si zoberies jeden priklad kde vyberies /konkr/ ucitelov, triedy a predmety a postupne opises ako jednotlive "apply" pristupuju k kontrole platnosti podmienky... idealne to zobrazkovat s dobrymi a zlymi prikladmi mark...

1 Subject - Constraints
For each subject you can set some basic constraints. In dialog " Subjects ", select the subject and click on the button " Constrains" ...

1 How can I assign students to groups manually
The PRO version assigns students to groups during the generation. It can even change the group for student if more gorups are availalbe (unless you lock the students in that group of course) The regular version only assigns the students before the generation then it cannot change the groups...

1 Advisor - Lessons of different length
The software allows you to input double and single lessons of the same subjects. However sometimes it may be preferable to input them all as single lessons. For example if you have 5 lesson per week you may have one double lesson (2+1+1+1) or two double lessons (2+2+1)...

1 What's new in version 2007
Dear aSc TimeTables users First of all we would like to thank you for your ongoing support. The software was already purchased by schools in 98 countries and we are very glad that we still receive many responses, suggestions, praises and comments from all of you...

1 Groups have to start at the same time
Note: This article is about groups within one class. If you need two subjects from different classes, please see: Now: how to make sure two groups start at the same time: Please check this picture...

1 How to edit subject's details
In main menu click on "Subjects" - select the subject from the list - click on Edit button. Confirm all changes with "OK" button...

1 Avoid single lesson after lunch break.
First see: Question : On our school students have 6 or 7 periods in a day. In case of 6 lessons, they are on periods 1-6. In case of 7 lessons per day, they are on periods 1-5, period 6 is lunch break and then lessons on period 7-8. We do not want to have single period after lunch break...

1 We have 6 lessons each day but on Friday we have only 4
Please check the picture: You can specify different time-off for each class. You can use button 'Set to all' to copy this time-off to more classes...

1 Is it possible to reuse last year data in Timetable online?
In case, that data in your timetable for upcoming school year are mostly the same as they are in the one you actually use, it is convenient to reuse them . Then you will not need to create all lists of classes/teachers/subjects... lessons and constraints all over again...

(new year, new timetable)

1 How can I print breaks between lessons?
Once you add a break - - you can use specific settings for printouts. In menu: School - Bell times/Rename periods - select the break - Edit open the dialog with Break's details...

1 I want to print summary timetable of teachers with teachers' colors
By default the summary timetable of teachers is printed using colors of classes. However you can go to Print preview and use the button Colors: Then you can select which color you want to use...

1 Teacher's lessons - Contracts
After you click on Lessons… or after you enter a new teacher in wizard, the following dialog will appear: The same dialog appears when you are editing lessons of certain Class. Each line represents one lesson...

1 Printing multiple timetables on one page
Select icon Sizes. Here you can specify how many timetables shall be packed onto one sheet of paper. This can be good to save paper when printing timetables for students or classes...

1 How to edit class details
In main menu click on "Classes" - select the class from the list - click on Edit button. Confirm all changes with "OK" button...

1 Analyze the timetable by Extended tests
If it is possible to test your timetable but the full generation still fails, this feature might help you pinpoint smaller part of your timetable that is still not possible to generate...

Teacher

1 Homework overview
Sometimes you need to view undone homework by subjects. You will find the filter as follows: Notifications - Homework/Exams - Settings (cogwheel icon) - Missing homework Each teacher can only view the subjects he teaches: Class teacher can view all subjects of his class...

(homework, rework, not done, missing homework)

1 Subjects with more components
A situation similar to this one may occure: The subject of the English language and literature consists of two components. The Language part and the Literature part...

1 How to check if the right students have been selected the in course settings
Hover the mouse over the tile of the course and open the course settings Click on the Students/Groups field. a) If all students from the class attend this course, it is right to click the first option "Select all students from selected classes"...

1 Divided and joined classes
You can select the students you teach while creating the course at the beginning of the school year. This can also be done by the administrator, but the teacher usually has a better insight into what students attend his/her lesson. To add a course, press "+" Select a subject, class...

1 How can a class teacher access an overview of grades from all subjects in their class?
The administrator can award the class teachers a right to access information about grades from all subjects in their class. The class teacher can then view the grades via the Advanced mode . Click on the Grades and open the Select the course view. Advanced mode icon displays...

1 Course with two components e.g. theoretical preparation and practice
For this type of subjects follow the instructions when creating the course: The first component is theoretical preparation...

1 Teacher - courses
General information: Courses with devided classes: Special situations: ...

1 How to display only students from one group in the class register
At first, create a course and select the relevant students. To display divided classes correctly in the Class register, link the created course with the title of the course in the Timetable. Courses that include all students of a class are linked automatically...

1 Case 4 - Registration for elective courses
A new registration for elective courses needs to be created. The students can select 2 or 3 different elective courses from the specific subjects. A new action can be created by a teacher or the administrator. New action can be created by the teacher or administrator. Press the red + sign...

Classes/subjects - Input/import of data

1 How to create new class
You can create a new class in Agenda online/Classes. To add a class, click on "New". Enter the class details. Set the class teacher for the class...

Subjects - Constraints

1 Max one history lesson on 6th-7th position in each class (solution 1)
For each subject you can define how many times it is allowed to be on question marked positions. At first, define these questionmarked possitions in "Time-off" for subject. Then you can set, how many lessons is allowed...

1 I want subject in one class to be on the same positions as subject in another class
Question: I want to have Math lessons in 5.A on the same postions as English lessons in 5.B Answer: You have to define new advanced card relationship (menu Specification/Card relatioships/Advanced) for this purpose. See picture below...

1 Modifying the default card distribution per week for the subject
In "Subjects - Constraints" you can find a slider for modifying the default card distribution for the subject. Within this distribution program checks two core constraints - "max periods per day" and "min days per week" ...

1 I have Geography two times per week. It shall not be on consecutive days.
Select Geography in the subject list and press button "Constraints". Then change the Default carddistribution over the week to "Ideal/No Consecutiive days": Then: -if you have this subject 2 times per week it not placed on two consecutive days...

1 There can be two maths on one day, but not consecutivelly
If you have 6 lessons of math per 5 day week, then there will be two math lessons on one day...

1 There can be two math lessons on one day, but they need to be placed consecutivelly
If you have 6 math lessons per 5 day week, then two will be on one day...

1 Biology cannot be on the day after Chemistry
Please add the following cardrelationships: Note: -you can use the map bellow to specify that for example class cannot have biology in the morning when it had chemistry in the afternoon on the previous day. Just mark the corresponding times in each map...

1 Double lessons must be before single lessons
Question: Subject Bio in 5th grade is 5 periods per week, 2 double lessons and one single lesson. We need that these cards are distributed over the week in this order: 2,2,1...

1 French and Spanish language lessons can be in one day, but with a gap at least 2 periods
Class has 4 Spanish lessons and 4 French. You do not want them to be continuously but also with gap 2 periods at least...

1 How to distribute lessons in multiple weeks timetable.
You can do so via advanced card relationships "Max days per all weeks". Let's take a case, when you have 15 English lessons and you wish to distribute them into 8 days in 3 weeks timetable...

Subjects - Data input

1 Subject's classrooms
For each subject you can specify predefined classrooms in which this subject should be taught - so called "Subject's classrooms" ...

1 How to correctly set number of lesson per week
rozpis co to znmena, ako sa pocita pre 5 dni, ze pre 10 dni treba pocitat s dvoma tyzdnami ale uz pre dvojtyzdnovy rozvrh, zase iba tyzden, jeden tyzden z troch, lubovolny tyzden z troch... a pripoj aj priklady ako sa pocet meni v zavislosti od week/term nastavenia - predeluje sa.....

1 How to correctly set number of lesson per week
Texteinsatz hier ....

Classes - Data input

1 How to add a new class
In the main menu click on Classes - New . The dialog Class appears. For each new class it is necessary to specify its Full name and Short name , even if they are identical. The class abbreviation is often use during the work or in the printed layouts...

1 How can I change the color of class?
You can change the pre-defined color of the class in this way: This color then can be used for printed layouts, or for displaying on the main screen during your work...

1 How can I specify class main teacher?
For each class you can specify so called "class main teacher" , who is responsible for the class during the school year. This teacher usually deals with e.g. students attendance, organizes class school's trips, parents meetings, and so on.....

1 How to specify class grade
For each class you can specify its "Grade" . You can do so in the Class dialog by selecting the grade from the list (maximum is 20). Note : This setting can be useful in the advanced card relationships, where you can apply the card relationship to all classes in the same grade ...

1 Class lessons
You can display all lessons assigned to the class via Classes - select the class - click Lessons . You can sort the list according each column - simply click on its header...

1 Class time off
By clicking on Time off ... you can specify when a particular class can or cannot have the lessons. For example, if class 8...

1 Class - constraints
For each class you can set core constraints. In dialog " Classes ", select the class and click on the button " Constrains" . The dialog "Class details" will appear: In this dialog you can: A: You can allow the class to arrive on second period...

1 Divisions
Each class can be divided into multiple divisions. Each division can divide the Class into unlimited number of groups: When creating a lesson, you always specify a group for this lesson. For example Physical education - 2 times per week for the group Boys...

1 Number of students in class and groups
For each class you can specify number of it's students: You can also specify the size of each group if you are using the groups: See also: ...

1 Number of students in class and groups
If you can see asterisks in the total number of lessons for one or more classes: it means, that there are different number of lessons for groups or individual students in that class. It can be total valid situation and you can ignore it, but more often it is mistake in inputs...

Classes - Constraints

1 How to specify that class can have max one 7th lesson or max one 0lesson?
Simple solution: First define the quesion marked positions: Then you can say the class shall have max one lesson on the question marked positions. This can be done in Class's details: Complex solution: The simple solution cannot be used if you want to specify two conditions...

1 Education block - Checking of gaps in class timetables
The software will not create a gap (a window, free period) in a class timetables by default. The software calculates so called Education block. Education block is term used to describe time range when some class has to have education...

1 Education block - How to allow gaps in class timetables
Please see this article for better understanding, how ASC Timetables places lessons into automatic "Educational block"...

1 Can I set the min/maximum number of lessons per day for one class?
Yes it is possible to set min/max lessons per day for each class. However please note that by default the software calculates this for you. If you have 32 lessons per 5-day week, then the software will allow 6-8 lessons per day...

1 Both groups have to finish the education at the same time!
By default the software can generate a timetable where one half has English on Monday 6th period, while the other half goes home after the 5th period. The next day the groups are switched: This can greatly increase the chances of generating a timetable...

1 What does the warning 'The entered timetable is probably not complete' mean?
By default the software tries to create a timetable for each class that starts with 1st lesson. It also calculates the average lessons per day and tries to balance the lessons put per each day...

1 Children can come to the school on second period, but only once per week
1. First you need to allow that students can arrive on the second period: 2...

1 Math can not be right after PE, but it can be before or at least one period later
If you have two specific lessons in the class, which can not follow in specified order (A then B)...